Executive Coordinator

About Us

Heavy industry is the foundation of modern society. We need materials like cement, steel, and aluminum more than ever to rebuild our bridges and roads, construct wind and solar projects, and manufacture electric vehicles and heat pumps that will undergird our future. But industry needs a second revolution. For as much as industry made the middle class and ushered in a remarkable era of prosperity for many, it also threatens our climate, reinforces environmental racism, wastes valuable materials and energy, and leaves communities and workers behind. 

At Industrious Labs, our mission is to set into motion unstoppable policies, people power, and analysis to make a triple impact on climate, justice, and jobs, drastically reduce dangerous emissions, and make industry accountable to communities and workers. 

About the Position

The Executive Coordinator (part-time hourly with a minimum of 20 hours per week) provides high-level support to the board, executive team, and directors, ensuring efficient coordination of meetings, travel, communications, and administration for a distributed, mission-driven team. This is a new role in the organization and reflects our continuing growth. The Executive Coordinator reports to Alex Kaufman, Deputy Director of Operations. This remote role calls for a proactive, detail-oriented professional with strong organizational and communication skills, who thrives in a dynamic multi-stakeholder environment. Staff at Industrious Labs actively work to cultivate equity and justice, embracing an explicitly pro-Black and anti-racist organizational culture.

What You'll Do

You'll hold responsibilities that will evolve over time as the team grows and functions are distributed. In year one, the role will include: 

Board Support

• Assist with 3–4 virtual board meetings per year, including scheduling, reminders, and logistics
• Assist with one in-person board meeting per year, including scheduling, planning, and logistics
• Prepare agendas, take notes, and draft minutes for board meetings

Executive Support

• Provide executive-level administrative support to 4–6 remote executives, managing complex calendars and appointments
• Arrange travel and process expenses upon request
• Assist with document and presentation preparation as needed
• Support virtual meeting hosting and conferencing, as required
• Occasionally provide notetaking, minute creation, and follow-up for meetings

Director Support

• Assist 4 directors (all remote) with planning and logistics for up to 10 in-person convenings per year
• Provide additional director-level administrative and coordination support as needed

Operations and Special Projects

• Enter/update CRM data in support of relationship management and fundraising
• Administer software and subscription procurement and management
• Support other operational or project-based duties as assigned

Who You Are

The incoming Executive Coordinator is energized by a deep commitment to the organization’s mission, values, and vision. Demonstrating exceptional organizational skills and professional integrity, whether gained in nonprofit or for-profit environments, the successful candidate will play a central role in supporting leadership and facilitating impactful operations across the organization.​​

You join a collaborative team where learning, adaptability, and continual improvement are core values. The Executive Coordinator combines technical aptitude in virtual meeting management, travel planning, and logistics with a creative and proactive approach to supporting remote executives and directors. Embracing evolving needs and stakeholder feedback, you approach challenges with humility, openness to growth, and a joy in refining processes that enable your colleagues to succeed.​​

Believing that meaningful transformation is possible when each person stretches their abilities, the successful Executive Coordinator approaches every task, from board meeting logistics to managing calendars and presentations, with resourcefulness and a commitment to operational excellence. This role is ideal for someone who finds fulfillment in making organizations run efficiently and supporting others to achieve ambitious collective goals.​​

The successful candidate will also possess most of the following Core and Preferred qualifications:

Core Qualifications

• Exceptional organizational skills, with proven ability to manage multiple priorities and deadlines
• Superior written and verbal communication skills, and ability to interact effectively at all organizational levels
• Proficiency with IT platforms (Zoom, Microsoft Office, Google Workspace), and ease in hosting virtual meetings and webinars
• Builds trust by handling sensitive information with integrity, respect, and care for all individuals involved.
• Commitment to mission alignment, core values, and a collaborative, inclusive workplace

Preferred Qualifications

• Professional experience in both nonprofit and for-profit settings
• Exposure to the climate, climate justice, labor, or related movements
• Experience working with CRM systems such as Hubspot or Salesforce
• Experience in event planning and logistics support
• Familiarity with Microsoft PowerPoint, Google Slides, and/or basic graphic design tools
• A creative eye or knack for document and slide design

Industrious Labs Core Qualifications

Below are the qualifications expected of all Industrious Labs staff. 

• Deep alignment with our mission, values, and goals.
• Highly collaborative work style and service as a peer and thought partner.
• Commitment to learning, curiosity, and personal growth.
• Strong communication skills - able to break down complex issues into clear strategies and decisions.
• Excited by the unknown and eager to build.
• Proven leadership and commitment to equity, transparency, and team culture.
• Demonstrated experience working across lines of race, class, gender, and geography.
• Skill within a dynamic, fast-paced environment and moving between solo efforts and teamwork.
• Commitment to giving and receiving direct, compassionate feedback.

Salary and Benefits

The hourly pay for this position is $43.75. Industrious Labs has a policy not to negotiate compensation. Rather than rely on negotiation, we offer transparent pay aligned with experience, responsibilities, and organizational values.

We offer competitive benefits for part time employment, including a work-from-home stipend, up to 5% 401k employer match, 11 paid holidays, and unlimited PTO (with a minimum requirement of 8 business days for this role). We are currently unable to offer health benefits (medical, dental and vision insurance) to part-time employees; however, part-time employees are eligible to receive once-yearly additional prorated compensation of $6,000. This compensation may offset some self-acquired health coverage costs.

Our Commitment to Racial Equity, Diversity, Inclusion & Climate Justice

We believe that diversity isn’t just a value - it's essential to solving the climate crisis. If you're excited by this job, even if your experience doesn't match every bullet point, we hope you apply. We welcome candidates from a range of backgrounds and with skills that may be transferable. Industrious Labs is an equal-opportunity employer committed to equity in hiring, advancement, and workplace culture. If you need accommodations during the application process, contact Heather Beckford at heather@industriouslabs.org.  

 How to Apply

Please submit a resume and cover letter that answers the following:

1. Why are you inspired to fill the first executive coordinator role at Industrious Labs?
2. What motivates you to spend your time, skills and expertise working on industrial transformation and climate justice?

We will also ask you to please summarize your answers to these questions in the job application, in addition to addressing your points in the cover letter. We'd really like to hear your original thoughts and ideas in your letter and answers, and how your experience may contribute to being successful at Industrious Labs. We value this opportunity to gain an understanding of your independent thoughts without the overlay of artificial input or tools.  

Interested in a full-time role at Industrious Labs? If you have core qualifications for both this position and the Accounting Strategist role, we welcome you to apply for both.

This position is open until filled, with a first round of applicants reviewed on Feb 20, 2026. Applications will be reviewed on a rolling basis, starting immediately. Qualified candidates who apply prior to the first review date are most likely to be considered for the first round of interviews; however, if the position is still active on our website the applicants are still being reviewed.  Our hiring process typically includes a phone screen, panel interviews, and a practical exercise. Our searches generally take 3-4 months. The incumbent in this position must have eligibility to work in the U.S. without employer sponsorship.