Executive assistant

OUR HIRING PROCESS:

• We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment.
• We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team.
• At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team.
• From there on, it’s decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live. After all, we consider our team members our family, and we want you to feel comfortable and welcomed.

Innovation is a core value of INFUSE. We are bringing together people, who can look into the future to better understand how technology will shape businesses, people, who create and navigate projects with great potential impact.

We are seeking a proactive and highly organized Executive Assistant who will also take on responsibilities as a Project Coordinator. The successful candidate will provide high-level administrative support to our executive team while also assisting in the coordination and management of various projects across the organization.

Key Responsibilities:

• Conduct research and compile data to support decision-making processes.
• Create letters and documentation in perfect English
• Support COO in planning, executing, and monitoring project activities.
• Maintain documentation, including project plans, timelines, and status reports.
• Coordinate communication between different stakeholders.
• Track project milestones and deliverables to ensure timely completion.
• Assist in scheduling meetings, preparing agendas, and documenting meeting minutes.
• Prepare and distribute correspondence, memos, reports, and presentations as needed.
• Execute specific assigned tasks
• Handle confidential information with discretion and professionalism.

Qualifications:

• Proven experience as Executive Assistant (3+ years).
• Strong organizational and planning skills.
• Excellent communication and interpersonal skills.
• Innovative and solution-oriented mindset.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing requirements and deadlines.
• Fluent in English; knowledge of Ukrainian or russian is an advantage.

We offer:

• Opportunity to work on great innovative projects;
• Professional development;
• Competitive compensation in USD;
• Professional, friendly, fast-growing team;
• Reduced Fridays during summer.

Work schedule - Monday to Friday from 2:30 PM till 11:00 PM EEST (Kyiv time)