Executive Assistant

About the role

You will play a key role in supporting our Chief People Officer, acting as a trusted partner to enable them to operate at pace and with maximum impact. As a member of the Executive Leadership Team, the CPO operates at the heart of the organisation, and this role will provide critical support in navigating that environment.

This is a highly visible position, sitting at the centre of the People function, where you will also provide administrative and coordination support to the broader HR leadership team. You will work closely with other Executive Assistants and senior stakeholders across the business to ensure alignment, seamless coordination, and effective communication at the executive level.

You’ll be responsible for ensuring the smooth running of day-to-day activities, while also contributing to the organisation and delivery of key People initiatives. This includes managing complex scheduling, preparing high-quality presentations and materials, coordinating leadership meetings, and supporting the planning and delivery of internal events.

 

Key Responsibilities

• Provide proactive, day-to-day support to the Chief People Officer, ensuring priorities are managed effectively and time is optimised
• Manage complex scheduling across multiple time zones, including meetings, travel, and key People and Executive Leadership forums
• Coordinate closely with Executive Assistants to the wider Executive Leadership Team to ensure alignment of priorities, meetings, and communications
• Support the wider HR leadership team where required with administrative coordination, diary management, and meeting logistics
• Prepare high-quality presentations, reports, and briefing materials for executive and board-level discussions
• Coordinate board and management packs, ensuring accuracy and timely delivery
• Support the planning and delivery of internal events, offsites, and leadership sessions
• Act as a central point of coordination across HR, tracking progress, managing deadlines, and following up on actions
• Monitor project status and produce clear, concise reporting for leadership visibility
• Liaise with internal teams and external partners to support operational processes, including vendor management and payments
• Act as a key point of contact for senior stakeholders, both internally and externally, handling queries with professionalism and discretion
• Identify potential risks, bottlenecks, or delays and work proactively with stakeholders to resolve them
• Leverage systems and emerging technologies to improve efficiency, streamline processes, and enhance ways of working

 

About you

• Proven track record as a successful Executive Assistant in a global organization.
• Excellent communication skills, written and verbal at all levels.
• Exceptional time-management/organisational skills, and ability to produce high-quality work.
• A driven and adaptable team player willing to go the extra mile and rise to any challenge.
• Ability to work well under pressure and manage multiple priorities.
• High levels of professionalism, practices strict confidentiality with all materials, and exercises discretion when interfacing with the business – familiarity with confidential HR matters is a bonus.
• Confident in working independently, problem-solving and developing ideas.
• Strong business and commercial acumen.
• Proficiency in Microsoft Office with aptitude to learn new software and systems.

 

About Inizio

At Inizio, we're a global team driven by a shared purpose: to reimagine health. Formed in 2022 through the coming together of Ashfield and Huntsworth, we unite decades of experience with cutting-edge capabilities to deliver impactful solutions across the commercialization journey - from discovery to post-launch. Our global network of over 10,000 experts operates across 50 countries, supporting clients with strategic insight, medical excellence, creative engagement, and real-world delivery. We work with the world's leading health and life sciences businesses to solve complex challenges and drive meaningful outcomes for our clients and patients.

What sets Inizio apart is our people - and we believe everyone should have the opportunity to thrive. Here, you're encouraged to reimagine your possibilities: to grow, to be curious and to make real change happen. It's a place where your individuality is valued, your development is supported, and your ambition is celebrated. If you're ready to push boundaries and accelerate your career, Inizio is the best place to be.

 

Our Pledge

At Inizio, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

 #LI-DT2 #LI-HYBRID