Executive Assistant

You will support our Chief People Officer, being a trusted partner to allow them to operate at pace and with maximum impact. As a member of the Executive Leadership Team, the CPO operates at the heart of the organisation, and you will provide critical support in navigating that environment.

 

You will sit at the centre of the People function, where you will also provide administrative and coordination support to the broader HR leadership team. You will work with other Executive Assistants and senior partners across the business to ensure understanding, seamless coordination, and communication at the executive level.

 

You'll ensure the smooth running of daily activities, while also contributing to the organisation and delivery of important People initiatives. This includes managing complex scheduling, preparing high-quality presentations and materials, coordinating leadership meetings, and supporting the planning and delivery of internal events.

This is a hybrid-working role reporting to the Chief People Officer.

 

Responsibilities

 

• Manage priorities and time, providing proactive, daily support to the Chief People Officer.
• Manage complex scheduling across multiple time zones, including meetings, travel, and important People and Executive Leadership forums
• Coordinate with Executive Assistants in the wider Executive Leadership Team to ensure agreement of priorities, meetings, and communications
• Support the wider HR leadership team where required with administrative coordination, diary management, and meeting logistics
• Prepare high-quality presentations, reports, and briefing materials for executive and board-level discussions
• Coordinate board and management packs, ensuring accuracy and proactive delivery
• Support the planning and delivery of internal events, offsite events, and leadership sessions
• Be the central point of coordination across HR, tracking progress, managing deadlines, and following up on actions
• Monitor project status and produce clear reporting for leadership visibility
• Collaborate with other teams and external partners to support operational processes, including vendor management and payments
• Be the contact for senior team members, both internally and externally.
• Identify potential risks, bottlenecks, or delays and work with team members to resolve them

 

 

About you

 

• Track record as a successful Executive Assistant in a global organization
• A motivated team player who can rise to any challenge
• Practice strict confidentiality with all materials, and exercises discretion when working with the business – familiarity with confidential HR matters is a bonus
• Proficiency in Microsoft Office with aptitude to learn new software and systems.

 

Benefits

 

We offer a comprehensive benefits package designed to support your health, financial wellbeing and work-life balance, including:

• Company bonus plan predicated on company and individual performance.
• Private Healthcare Allowance with access to corporate healthcare plans through VHI.
• Pension Scheme with employer contributions and options to increase your own contributions.
• Life Assurance providing cover of four times your basic salary.
• Income Protection providing up to 75% of salary in the event of long-term illness (subject to eligibility).
• Employee Assistance Programme (EAP) offering confidential support for personal, family, financial and wellbeing matters.

 

 

About Inizio

 

At Inizio, we're a global team motivated by a shared purpose: to reimagine health. Formed in 2022 through the coming together of Ashfield and Huntsworth, we unite decades of experience with the latest capabilities to create impactful solutions across the commercialization journey - from discovery to post-launch. Our global network of over 10,000 experts operates across 50 countries, supporting clients with strategic insight, medical excellence, creative engagement, and real-world delivery. We work with the world's leading health and life sciences businesses to solve complex challenges and drive meaningful outcomes for our clients and patients.

What sets Inizio apart is our people - and we believe everyone should succeed. Here, you're encouraged to reimagine your possibilities: to grow, to be curious and to make change happen. We value your individuality, support your development, and celebrate your ambition. If you're ready to push boundaries and accelerate your career, Inizio is the best place to be.

 

Our Pledge

 

At Inizio, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

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