Senior Executive Assistant - Panama (Hybrid)

*This is a hybrid role open exclusively to candidates located in Panama City, office-based in the Obarrio neighborhood.

English & Spanish required • Trilingual a plus • Open exclusively to candidates located in Panama City

Insight Assurance is a global audit firm on a mission to transform how organizations achieve cybersecurity and compliance. Founded by former Big 4 (EY) professionals, we deliver next-generation audit services across SOC 2, ISO 27001, PCI DSS (QSA), HITRUST, CMMC (C3PAO), and FedRAMP (3PAO) frameworks.

We’re not your traditional audit firm — we’re tech-enabled, leveraging compliance automation and advanced collaboration tools to make audits faster, smarter, and more impactful for our clients.

Recognized on the Inc. 5000 and Inc. 500 lists, Insight Assurance is one of the fastest-growing global audit firms, with 220+ professionals supporting nearly 2,500 clients across the Americas, EMEA, and APAC.

Role Description

This is a hybrid, senior-level role for an exceptional Executive Assistant who thrives at the intersection of high-stakes operations and executive leadership. You will serve as a trusted right hand to Insight Assurance's founders and C-level executives — anticipating needs, removing friction, and ensuring every day runs with precision and purpose.

This is a unique opportunity to help establish and shape the executive support function at one of the fastest-growing audit firms in the world. The ideal candidate brings strong initiative alongside strong execution — someone who identifies what leadership needs, builds scalable systems proactively, and earns trust through consistent, high-quality work. If you are energized by ownership, thrive in dynamic environments, and want to make a measurable impact at the senior-most level of a high-growth organization, this role is built for you.

Based in Panama City and operating in a dynamic, remote-first environment, you bring bilingual fluency (English and Spanish) to every interaction — from drafting executive correspondence to coordinating with global stakeholders across time zones. A third language is a genuine differentiator in our international setting. This role demands someone who is proactive, discreet, and capable of operating with full autonomy at the highest level of the organization.

Job Responsibilities

Executive & Calendar Support

Manage complex executive calendars, schedule high-priority meetings, and ensure executives are fully prepared and on time. Anticipate leadership needs proactively, identify opportunities to reduce operational friction, and resolve issues before they escalate. Coordinate domestic and international travel arrangements, including visas, itineraries, accommodations, and last-minute adjustments. Prepare briefing documents, agendas, talking points, and supporting materials for executive meetings.

Communication & Stakeholder Liaison

Act as the primary communication bridge between executives and internal teams, clients, partners, and external stakeholders in both English and Spanish. Draft, review, and edit executive correspondence, reports, and presentations with professionalism and attention to tone and brand voice. Screen and prioritize inbound communications, escalate urgent matters appropriately, and independently manage routine inquiries. Facilitate timely communication across global time zones while adapting communication styles to diverse audiences.

Meeting & Project Coordination

Organize and lead logistics for executive-level meetings, including agendas, materials, meeting notes, and follow-up action tracking. Support strategic initiatives and special projects by coordinating cross-functional deliverables, tracking milestones, and ensuring deadlines are met. Maintain systems to monitor progress on executive goals and company-wide initiatives. Partner with department leaders to consolidate updates and reporting for executive review.

Remote Operations & Process Excellence

Operate effectively in a remote-first environment by managing workflows asynchronously, maintaining strong accountability, and driving initiatives independently. Utilize collaboration tools such as Slack, Zoom, Jira, and Microsoft Office Suite to support seamless virtual operations. Apply AI tools such as ChatGPT, Claude, and similar technologies to automate administrative tasks, accelerate drafting and research, and improve workflow efficiency. Identify opportunities to improve administrative processes and implement scalable solutions. Handle confidential executive communications, strategic plans, and personnel matters with absolute discretion and professionalism.

QUALIFICATIONS

3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting C-level executives in a fast-paced, high-growth environment.

Full professional fluency in English and Spanish — both written and verbal — is required. All candidate applications and interviews will be conducted in both languages.

Demonstrated experience supporting founders or senior executives in a high-growth, entrepreneurial environment, including building scalable workflows and operating with initiative and adaptability.

Exceptional organizational skills with the ability to manage multiple high-priority tasks, anticipate needs, and deliver results independently.

Strong written communication skills with experience drafting executive-level documents, emails, and presentations in both English and Spanish.

Proven ability to operate with discretion and integrity when handling sensitive and confidential information.

Advanced proficiency in Microsoft Excel, including building reports, working with complex formulas, and presenting data clearly for executive review.

Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and project management tools such as Asana, Trello, and Jira.

Demonstrated professional proficiency using AI tools such as ChatGPT, Claude, and similar technologies to automate tasks, streamline workflows, and improve output quality.

Self-motivated and highly organized, with the ability to thrive in a remote-first environment while maintaining accountability and strong time management.

EDUCATION & EXPERIENCE

Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Experience supporting executives in professional services, cybersecurity, compliance, or technology firms is a plus.

Trilingual proficiency (Portuguese, French, or Mandarin) is considered a strong advantage due to Insight Assurance’s global client footprint.

Experience working alongside U.S.-based leadership teams from a LATAM location is preferred.

Familiarity with global compliance frameworks such as SOC 2, ISO 27001, and PCI DSS is a plus.

BENEFITS

Competitive salary range commensurate with experience and seniority.

Eligibility for quarterly performance-based bonuses.

Paid Time Off (PTO) with flexibility in a remote-first culture.

Professional development opportunities including training, workshops, and certifications.

Direct partnership with Insight Assurance’s founders and executive leadership team.

The opportunity to grow with one of the fastest-growing global audit firms recognized on the Inc. 5000 and Inc. 500 lists.

Privacy Notice CCPA

Insight Assurance shares your personal data/information with Greenhouse recruiting because this is the platform used for the recruitment process.

Insight Assurance does not sell personal data/information under any circumstances.

You may exercise your rights under personal data protection legislation by contacting: HR@insightassurance.com or by mail at 400 N Tampa St. 15th Floor Suite 122, Tampa, FL 33602.

Privacy Notice GDPR

This notice informs you about the categories of Personal Data/Information and the Purpose and Scope of Processing Activities undertaken by Insight Assurance under its job application and recruitment process.

We use Greenhouse.com as the platform supporting our recruitment process. Your Personal Data/Information will therefore be processed through this platform, including hosting, sharing, cross-referencing, and access by our recruitment team. Contractual safeguards are in place to ensure the Security, Confidentiality, and Purpose Limitation of your Personal Data.

When applying to one of our job postings, you voluntarily submit your Personal Data to us. Since the Processing of that Personal Data is solely for evaluating your application and conducting the recruitment process, Insight Assurance relies on Legitimate Interest as the applicable legal basis for Processing.

As a U.S.-based company, some or all Personal Data pertaining to you may be hosted in the United States.

The categories of Personal Data under Processing include:

• Identification
• Contact Information
• Education and Professional Background
• Interview Performance
• Evaluation

You may exercise several Rights under applicable Personal Data Protection legislation, including:

Right of Access – Obtain information about the Personal Data under Processing by us.

Right of Erasure – Request deletion of your Personal Data, which may result in exclusion from the recruitment process.

Right of Opposition or Restriction of Processing – Request that certain Processing activities stop or be restricted, which may also impact participation in the recruitment process.

Rectification – Correct or update your Personal Data at any time.