Senior Executive Assistant - Panama (Hybrid)

*This is a hybrid role open exclusively to candidates located in Panama City, office-based in the Obarrio neighborhood. Fully remote after completing 3 months.

Insight Assurance is a global audit firm on a mission to transform how organizations achieve cybersecurity and compliance. Founded by former Big 4 (EY) professionals, we deliver next-generation audit services across SOC 2, ISO 27001, PCI DSS (QSA), HITRUST, CMMC (C3PAO), and FedRAMP (3PAO) frameworks.

We’re not your traditional audit firm — we’re tech-enabled, leveraging compliance automation and advanced collaboration tools to make audits faster, smarter, and more impactful for our clients.

Recognized on the Inc. 5000 and Inc. 500 lists, Insight Assurance is one of the fastest-growing global audit firms, with 220+ professionals supporting nearly 2,500 clients across the Americas, EMEA, and APAC.

Role Description

This is a senior-level role for an exceptional Executive Assistant who thrives at the intersection of high-stakes operations and executive leadership. You will serve as a trusted right hand to Insight Assurance's founders and C-level executives — anticipating needs, removing friction, and ensuring every day runs with precision and purpose.

This is a unique opportunity to help establish and shape the executive support function at one of the fastest-growing audit firms in the world. The ideal candidate brings strong initiative alongside strong execution — someone who identifies what leadership needs, builds scalable systems proactively, and earns trust through consistent, high-quality work. If you are energized by ownership, thrive in dynamic environments, and want to make a measurable impact at the senior-most level of a high-growth organization, this role is built for you.

Based in Panama City and operating in a dynamic, remote-first environment, you bring bilingual fluency (English and Spanish) to every interaction — from drafting executive correspondence to coordinating with global stakeholders across time zones. A third language is a genuine differentiator in our international setting. This role demands someone who is proactive, discreet, and capable of operating with full autonomy at the highest level of the organization.

Job Responsibilities

Executive & Calendar Support

Manage complex executive calendars, schedule high-priority meetings, and ensure executives are fully prepared and on time. Anticipate leadership needs proactively, identify opportunities to reduce operational friction, and resolve issues before they escalate. Coordinate domestic and international travel arrangements, including visas, itineraries, accommodations, and last-minute adjustments. Prepare briefing documents, agendas, talking points, and supporting materials for executive meetings.

Communication & Stakeholder Liaison

Act as the primary communication bridge between executives and internal teams, clients, partners, and external stakeholders in both English and Spanish. Draft, review, and edit executive correspondence, reports, and presentations with professionalism and attention to tone and brand voice. Screen and prioritize inbound communications, escalate urgent matters appropriately, and independently manage routine inquiries. Facilitate timely communication across global time zones while adapting communication styles to diverse audiences.

Meeting & Project Coordination

Organize and lead logistics for executive-level meetings, including agendas, materials, meeting notes, and follow-up action tracking. Support strategic initiatives and special projects by coordinating cross-functional deliverables, tracking milestones, and ensuring deadlines are met. Maintain systems to monitor progress on executive goals and company-wide initiatives. Partner with department leaders to consolidate updates and reporting for executive review.

Remote Operations & Process Excellence

Operate effectively in a remote-first environment by managing workflows asynchronously, maintaining strong accountability, and driving initiatives independently. Utilize collaboration tools such as Slack, Zoom, Jira, and Microsoft Office Suite to support seamless virtual operations. Apply AI tools such as ChatGPT, Claude, and similar technologies to automate administrative tasks, accelerate drafting and research, and improve workflow efficiency. Identify opportunities to improve administrative processes and implement scalable solutions. Handle confidential executive communications, strategic plans, and personnel matters with absolute discretion and professionalism.

QUALIFICATIONS

3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting C-level executives in a fast-paced, high-growth environment.

Full professional fluency in English — both written and verbal — is required. All candidate applications and interviews will be conducted in both languages.

Demonstrated experience supporting founders or senior executives in a high-growth, entrepreneurial environment, including building scalable workflows and operating with initiative and adaptability.

Exceptional organizational skills with the ability to manage multiple high-priority tasks, anticipate needs, and deliver results independently.

Strong written communication skills with experience drafting executive-level documents, emails, and presentations in both English and Spanish.

Proven ability to operate with discretion and integrity when handling sensitive and confidential information.

Advanced proficiency in Microsoft Excel, including building reports, working with complex formulas, and presenting data clearly for executive review.

Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and project management tools such as Asana, Trello, and Jira.

Demonstrated professional proficiency using AI tools such as ChatGPT, Claude, and similar technologies to automate tasks, streamline workflows, and improve output quality.

Self-motivated and highly organized, with the ability to thrive in a remote-first environment while maintaining accountability and strong time management.

EDUCATION & EXPERIENCE

Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Experience supporting executives in professional services, cybersecurity, compliance, or technology firms is a plus.

Experience working alongside U.S.-based leadership teams from a LATAM location is preferred.

Familiarity with global compliance frameworks such as SOC 2, ISO 27001 is a plus.

BENEFITS

Full-time employee of our legal entity in Panama:

• Annual Bonus based on the company's discretion and individual performance
• Thirteenth month and paid vacations per Panamanian law
• Vale Panama
• Medical Insurance
• Life Insurance
• Retirement contributions
• Cellphone service
• Gym membership
• Physical office with amenities available (Sortis Business Tower)
• Parking space
• Sortis Spa discount (dependent on gym plan selected)
• 11 paid national holidays. 

Privacy Notice CCPA: 

• Insight Assurance shares your personal data/information with Greenhouse recruiting because this is the tool we use for the recruitment process.
• Insight Assurance does not sell personal data/information under any circumstances.
• You may exercise your rights under personal data protection legislation by reaching out to us via: HR@insightassurance.com or submit a request via mail at 400 N Tampa St. 15th Floor Suite 122, Tampa, FL 33602

Privacy Notice GDPR:

This notice informs you about the categories of Personal Data/ Information and the Purpose and Scope of Processing Activities to be undertaken by Insight Assurance (we, us, our), under its job application and recruitment process.

We resort to Greenhouse.com as the platform that supports our recruitment process, and therefore your Personal Data/ Information will be Processed on this tool (hosted, shared with, cross-referenced, accessed by our team); we have in place contractual terms and the commitment of Greenhouse.com that ensures the Security and Confidentiality plus Purpose limitation with regards to the Processing of your Personal Data.

When you reply to one of your job postings, you voluntarily and freely submit your Personal Data to us; this, allied with the fact that the Processing by us (and over Greenhouse.com) of that Personal Data has the sole Purpose of validating your application and proceeding with the inherent scrutiny and decision, allows us to argue having Legitimate Interest as the applicable Legal Basis to undertake the Processing of your Personal Data under this scope.

We are a U.S. based company, hence some or all Personal Data pertaining to you will be hosted in the U.S.

The categories of Personal Data under Processing consist of:

• Identification
• Contact
• Education and Professional
• Interview performance
• Evaluation

You may exercise several Rights as determined under applicable Personal Data Protection legislation, in short:

• Right of Access – meaning getting information about the Personal Data under Processing by us, except for the information you already know;
• Right of Erasure – you may ask for us to erase all Personal Data pertaining to you under Processing; this may imply you being excluded from the recruitment process, for without information we cannot proceed with it;
• Right of Opposition or Restriction of Processing – you may ask us to stop some Processing or restrict the Processing of some Personal Data, this may imply you being excluded from the recruitment process, at our sole discretion also for without information we cannot proceed with it;
• Rectification – you can rectify your Personal Data at any time