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Talent Sourcing & Coordination Associate

Bengaluru, India

At Instabase, we're passionate about democratizing access to cutting-edge AI innovation to enable any organization to solve previously unsolvable unstructured data problems in their industry.  With customers representing some of the largest and most complex organizations in the world, and investors like Greylock, Andreessen Horowitz, and Index Ventures, our market opportunity is near infinite.

Instabase offers a consumption-based pricing model where customers can pay only for what they use, aligning directly with the value our products deliver. It empowers our clients to explore our AI Hub platform features extensively, enabling them to uncover crucial business insights. This customer-centric model allows Instabase to glean insights from diverse use cases and behaviors, ensuring we deliver top-tier solutions that provide unmatched advantages for everyday business operations.

With offices in San Francisco, New York, London and Bengaluru, Instabase is a truly global company. We are people-first, and we've built a fearlessly experimental, endlessly curious, customer obsessed team who work together and help organizations around the world turn their unstructured data into insights instantly.

Our Recruiting team is at the heart of who we are and what we’re building as a company. As a Talent Sourcing & Coordination Associate, focused on both sourcing and recruiting coordination, you’ll be instrumental in building the top of our hiring funnel while also ensuring candidates have a seamless and thoughtful experience throughout the process. You’ll work closely with recruiters, hiring managers, to develop strategic outreach, coordinate interviews, and keep our operations running smoothly. This is an opportunity to be a key early member of the recruiting team, helping define how we find and engage exceptional talent.

What you’ll do: 

  • Partner with recruiters and hiring managers to understand hiring needs across various departments and roles.
  • Own top-of-funnel sourcing efforts: identify, engage, and nurture passive candidates using platforms like LinkedIn Recruiter, Gem, Instahyre and other tools.
  • Craft thoughtful, personalized outreach messages to attract high-potential talent.
  • Build and maintain diverse candidate pipelines, including for niche and hard-to-fill roles.
  • Manage end-to-end interview scheduling and coordination, ensuring a smooth, professional candidate experience.
  • Keep our ATS (e.g., Greenhouse) and CRM tools (e.g., Gem) clean, up-to-date, and well-organized.
  • Support recruiting operations by driving process improvements, reporting, and workflow enhancements.
  • Stay current on hiring trends and sourcing strategies to continuously refine your approach.
  • Experiment with new sourcing methods, tools, and automation strategies to drive efficiency.

About you: 

  • 2+ years of experience in sourcing, recruiting coordination, or full-cycle recruiting, ideally in high-growth environments.
  • Skilled at identifying and engaging talent across a range of functions and levels.
  • Strong communication skills, especially in written outreach.
  • Highly organized, detail-oriented, and comfortable managing multiple priorities.
  • Team-oriented and energized by working cross-functionally in a fast-paced startup setting.
  • Bonus: Experience with tools like Gem, Greenhouse and LinkedIn Recruiter.
India Benefits:
  • Flexible PTO: Because life is better when you actually live it!
  • Instabreak Fridays: Enjoy 6 company-wide Friday breaks scheduled throughout the year, giving you long weekends to relax and recharge!
  • Comprehensive Coverage: Top-notch medical, dental, and vision insurance.
  • Parental Leave & Fertility Benefits: Supporting you in growing your family, your way.
  • Therapy Sessions Covered: Mental health matters— 10 free sessions through Samata Health.
  • Wellness Stipend: For gym memberships, fitness tech, or whatever keeps you thriving.
  • Lunch on Us: Enjoy a lunch credit when you're in the office.

#LI-Hybrid

Instabase is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Research shows that in order to apply for a job, women feel they need to meet 100% of the criteria while men usually apply after meeting about 60%. Regardless of how you identify, if you believe you can do the job and are a good match, we encourage you to apply.

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