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Staff Accountant

Bengaluru, India

At Instabase, we're passionate about democratizing access to cutting-edge AI innovation to enable any organization to solve previously unsolvable unstructured data problems in their industry.  With customers representing some of the largest and most complex organizations in the world, and investors like Greylock, Andreessen Horowitz, and Index Ventures, our market opportunity is near infinite.

Instabase offers a consumption-based pricing model where customers can pay only for what they use, aligning directly with the value our products deliver. It empowers our clients to explore our AI Hub platform features extensively, enabling them to uncover crucial business insights. This customer-centric model allows Instabase to glean insights from diverse use cases and behaviors, ensuring we deliver top-tier solutions that provide unmatched advantages for everyday business operations.

With offices in San Francisco, London and Bengaluru, Instabase is a truly global company. We are people-first, and we've built a fearlessly experimental, endlessly curious, customer obsessed team who work together and help organizations around the world turn their unstructured data into insights instantly.

Role Overview

We’re hiring an Accountant, Accounting Operations in Bangalore (hybrid, 3 days/week in office) to support global accounting workflows with a primary focus on AP & T&E operations, and additional support across billing/collections, bank reconciliations, and month-end close. This is a hands-on role focused on accurate execution, clear documentation, and process consistency using tools like NetSuite, Zip, Navan, and Stripe.

It’s a great opportunity to deepen your expertise in accounting operations while working in a fast-paced, multi-entity environment.

What you’ll do

  • Execute day-to-day AP operations with high accuracy, including vendor management, invoice processing, coding/review, and timely issue resolution in partnership with approvers.
  • Support T&E and employee reimbursements, ensuring policy compliance, complete documentation, and timely processing.
  • Execute AR billing and collections workflows, including invoicing, invoice follow-up, and coordinating with internal stakeholders to resolve billing issues and past-due items; support basic customer/billing setup under guidance as needed.
  • Perform bank matching and prepare monthly bank reconciliations, investigating reconciling items and maintaining clear supporting documentation.
  • Support month-end close for assigned areas, including roll-forward schedules, TB refresh, account reconciliations, and recurring journal entries (e.g., allocations, amortization runs); assist with intercompany-related close support.
  • Work collaboratively across teams to drive timely follow-ups and keep processes moving; support process improvements and special projects as needed.

About you

  • Bachelor’s degree in Accounting, Finance or Business, with 3–6 years of hands-on experience in accounting operations, including AP/T&E and AR billing/collections workflows.
  • Solid understanding of month-end close activities, including account reconciliations, roll-forward schedules, and booking recurring journal entries based on templates or clear instructions.
  • Working knowledge of US GAAP, with strong attention to detail and accuracy in applying accounting concepts.
  • Advanced Excel and Google Sheets skills, including lookups, pivot tables, and data reconciliation.
  • Reliable, process-oriented, and comfortable working within structured SOPs and checklists in a multi-entity environment.
  • Strong verbal and written communication skills for coordinating with global teams and resolving issues effectively.
  • NetSuite experience is strongly preferred. Experience with Zip, Navan, or Stripe, and exposure to multi-currency or intercompany accounting, is a plus.

#LI-Hybrid

Instabase is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Research shows that in order to apply for a job, women feel they need to meet 100% of the criteria while men usually apply after meeting about 60%. Regardless of how you identify, if you believe you can do the job and are a good match, we encourage you to apply.

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