Executive Assistant

About Instead

Instead is a tax platform designed to help taxpayers and tax professionals collaborate to save money on taxes. As the first company in decades to receive IRS approvals to E-file 1040, 1041, 1120, 1120S, and 1065 — we're re-inventing a complex category. Founded in 2023, Instead combines LLMs with tax law to make tax management a continuous, proactive process rather than a dreaded annual deadline.

Instead's investors include Sarah Guo from Conviction (conviction.com) and many of our customers who believe in our mission and vision. The Instead team comprises talented leaders from leading tax, financial services and fintech companies — Gusto, Intuit, Zenefits, Thomson Reuters, Wolters Kluwer, Bloomberg — as well as top tax & accounting firms such as PwC, BDO, RSM, and KPMG.

Instead was a 2024 Innovation Award Finalist in CPA Practice Advisor. Instead's CEO, Andrew Argue, is a CPA and has been named Top 100 Most Influential People in the Accounting Profession twice - Ones To Watch and CPA Practice Advisors 20 under 40.

About this role

We have recently opened an office and are scaling our India team in Hyderabad. We are looking for a great office manager and executive assistant to help run the office and provide support to key leadership onsite as well as coordinate with leadership in the United States. 

What You'll Do

Office management

• Assist in day-to-day site management activities and tasks
• Assist in hiring coordination with the HR team
• Organize and replenish in office supplies
• Headcount vs. Laptop assignment summary
• All IT Assets Inventory for India office
• Assist with special projects and on-site activities
• Coordinate with US EA on weekly ordering of meals and office supplies for US HQ team 
• Coordinate with US EA to assist with US special projects and on-site activities 
• Support the implementation of administrative processes and systems

Executive assistant

• Support key in office leadership on various projects/tasks
• Support key US leadership on various projects/tasks
• Liaise with internal teams, business partners, and external vendors / service providers as needed
• Handle routine inquiries and provide information to staff and vendors / service providers
• Provides assistance in engagement events and activities from preparations to actual event, and post-event actions
• Perform various administrative and support tasks, as required
• Take detailed minutes of meetings
• Support key office leadership with calendar and meeting management 

What You'll Need

• Candidates must possess at least a Bachelor's/College Degree, any field.
• Relative working experience in the related field is required for this position.
• Very good communication skills with excellent stakeholder relationships.
• Applicants must be willing to work in Hyderabad, India

Equal Opportunity Employer - M/F/D/V

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

We trust our team with sensitive information, so all candidates who receive and accept employment offers must complete a background check before joining us.