Back to jobs

Manager, Congress & Scientific Events

New Haven, CT (Northeast Preferred)

ABOUT US

There are more than 9 million immunocompromised people in the United States. Almost half a million of those represent a population that are moderately to severely immunocompromised and at highest risk for severe COVID-19, including stem cell and solid organ transplant patients as well as those with hematologic cancers.

At Invivyd, Inc., we take those numbers very seriously and we come to work each day on a mission to deliver protection from serious viral infectious diseases, beginning with SARS-CoV-2. Invivyd deploys a proprietary integrated technology platform unique in the industry designed to assess, monitor, develop, and adapt to create best in class antibodies.

In March 2024, Invivyd received emergency use authorization (EUA) from the U.S. FDA for a monoclonal antibody (mAb) in its pipeline of innovative antibody candidates.

In October 2025, the FDA cleared the company's Investigational New Drug (IND) application and provided feedback to advance the company's REVOLUTION clinical program, Invivyd's development program for VYD2311, a vaccine alternative monoclonal antibody being investigated for the prevention of COVID-19.

Be part of making a difference. Be part of Invivyd.

Location: New Haven, CT (Northeast Preferred)

Position Summary:

The Congress & Scientific Events Manager is responsible for end‑to‑end operational planning and execution of scientific congress activities for the Medical Affairs organization. The role ensures that medical booths, symposia, scientific presentations, and related activities are delivered on time, within budget, and in full compliance with internal processes and external codes. The ideal candidate combines strong project management and administrative rigor with experience in scientific meetings and cross‑functional coordination.

Responsibilities:

Congress Strategy Support and Planning

  • Partner with the Head of Scientific Communications and Medical Affairs leadership to translate the annual medical congress strategy into detailed operational plans (timelines, deliverables, owners, budgets)
  • Maintain an annual and rolling 18–24‑month congress calendar (global, regional, and key local meetings) across COVID‑19 and RSV, ensuring visibility to stakeholders and avoiding conflicts
  • Coordinate pre‑congress planning meetings to confirm objectives, key activities (booth, symposia, posters/presentations, ad boards, satellite meetings), and metrics for success

Booth, Symposia, and Event Operations

  • Own the administrative process for securing and managing medical booths, including applications, contracts, floor plans, booth regulations, logistics, and on‑site support coordination
  • Coordinate attendee lists and roles (e.g., who is staffing the booth, who is presenting which data, who is attending which sessions) and distribute congress briefing books and agendas
  • Coordinate planning and execution of scientific symposia and other medical events (e.g., educational sessions, meet‑the‑expert events) including speaker invitations, contracts, briefings, and run‑of‑show materials in collaboration with Scientific Communications and Medical Directors
  • Partner with agencies, logistics vendors, and internal operations to manage registrations, housing blocks, shipping, AV needs, and on‑site staffing schedules

Materials, Compliance, and Approvals

  • Coordinate the development and approval of all congress‑related medical materials (booth panels, scientific decks, handouts, FAQs, digital content) in collaboration with Sci Com, Medical Affairs, and Medical Review Committee review
  • Ensure all activities adhere to company policies, industry codes, and local regulations; escalate potential compliance issues to appropriate medical and compliance partners

Pre‑ and Post‑Congress Activities and Insight Capture

  • Support pre‑congress planning activities including competitor landscape scans, session mapping, and identification of key KOLs and sessions of interest in collaboration with Sci Com and Medical Affairs
  • Coordinate structured post‑congress debriefs, including collection and consolidation of field and home‑office insights, key data highlights, competitive intelligence, and recommendations for follow‑up actions
  • Maintain standardized templates and processes for capturing and communicating congress learnings to the broader organization

Requirements:

  • Bachelor’s degree required; degree in life sciences, communications, business, or related field preferred
  • 3–5+ years of experience in congress/events management, scientific communications, medical affairs operations, or related roles in pharma/biotech or medical associations
  • Strong project management skills with demonstrated ability to manage multiple congresses and workstreams simultaneously under tight timelines
  • High attention to detail and operational rigor; strong organizational and documentation skills
  • Familiarity with medical review/approval processes and compliance frameworks in pharmaceutical/biotech settings
  • Excellent communication and stakeholder management skills; comfortable working with scientific, commercial, and operational colleagues, as well as external vendors and HCPs
  • Proficiency with standard business software (e.g., Excel, PowerPoint, project management tools); experience with congress management or event platforms is an asset
  • Ability to travel to support on‑site congress execution (up to ~20–30% depending on calendar)

#LI-Hybrid

#LI-DL1

Pay Range

$120,000 - $160,000

The pay range represents the expected full-time base salary for this role at the time of posting. Actual base pay will be determined based on a variety of factors, including relevant experience, skills, and education. In addition to base pay, this role is eligible for both an annual short-term incentive (e.g., bonus or sales incentive) and an annual long-term incentive (e.g., equity), reflecting our commitment to rewarding strong performance and long-term impact. Learn more about our total rewards by visiting https://www.invivyd.com/careers/.

At Invivyd we strive to create a welcoming and inclusive environment. Here all applicants will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics.

Invivyd is proud to be an equal opportunity employer.

We do not accept unsolicited resumes from agencies. 

Create a Job Alert

Interested in building your career at Invivyd? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Invivyd’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.