Administrative Assistant

Join our “track” record of success! Recently nationally ranked as a best construction workplace by Fortune Magazine, we are looking to grow our most valuable asset … our employees! J-Track is known for its close-knit, loyal, and dedicated staff who share one mission: completing projects on-time and under budget all while fostering an environment of growth and success.

Not only is J-Track the best track and transit system contractor in New York, but we also strive to maintain our reputation as a formidable force in the heavy civil construction market. We have successfully performed railroad track work, civil construction, and architectural work for a number of governments agencies engaged in public transportation.

Looking to engineer a new career path? Join the J-Track family and help us lay the foundation for the future!

J-Track is looking for an Administrative Assistant to join the team. The Administrative Assistant will provide support to the Estimating Team, assisting them in successfully submitting hard bids and design-build proposals to various agencies and clients.                                            

• College Degree or proven experience as an administrative assistant.                                                                 

• Answer and direct phone calls and emails from subcontractors.
• Coordinate tasks from various departments and ensure deadlines are met.
• Document control for construction bids and proposals.
• Fill out forms required to submit bids and proposals.
• Maintain communication and internal database for subcontractors and vendors.
• Upload and distribute bid documents.
• General office tasks and administrative duties.
• Maintaining office equipment and supplies.
• Experience in construction is preferred but not required.

• Proficiency in MS Office with emphasis in Excel, Word, Power Point, Outlook and Adobe.

• Collaboration
• Works effectively with others across the organization to achieve goals. 
  
  
• Effective Communication
• Prepares and delivers clear, accurate, effective, and persuasive written and verbal messages.

• Strong Organizational Skills
• Demonstrates the ability to effectively manage multiple tasks and priorities in a fast-paced environment.
  
  
• Coordination
• Effectively collaborates and coordinates with multiple departments.