Proposal/Marketing Coordinator

Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire.

As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This “family of companies” culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities.   

The Proposal/Marketing Coordinator will assist the Business Development/Marketing department with its Design-Build pursuits and marketing efforts. The Proposal/Marketing Coordinator must be organized and be able to manage multiple responsibilities while meeting strict deadlines. The Proposal/Marketing Coordinator will be working with various departments and teams. The Proposal/Marketing Coordinator will be involved throughout the proposal lifecycle, assist with marketing needs, and provide support for business development.                                            

• Bachelor's degree in related field (e.g., marketing, business, communications, graphic design)
• 2-3 years of relevant experience (e.g., proposal or marketing experience in A/E/C or other industry)                                                                        

• Review RFIs/RFQs/RFPs for proposal production/documentation guidelines and work with the Proposal Team to develop production schedules, PMP and proposal work plan
• Prepare and review drafts/templates
• Provide administrative support to the Business Development/Marketing department, such as scheduling meetings and tracking the completion of proposal assignments
• Attend proposal status meetings and coordinate forms internally and with subcontractors/subconsultants as needed
• Collect, track and update database with information for project pursuits
• Draft, review and edit personnel resumes (InDesign)
• Draft, review and edit project sheets (InDesign)
• Coordinate and save updated proposal content to support proposal efforts
• Record action items during proposal color reviews and weekly check-in meetings
• Assist with fatal flaw review and final proposal production (binders, tabs, covers)
• Assist with content/graphic editing in InDesign for RFP and style/branding guide compliance
• Assist with development of marketing collateral and presentations
• Proofread, edit, and standardize proposal text for proper grammar, spelling, comprehension, and style
• Provide input on layout, design and document feel to ensure a quality marketing product
• Support the Marketing Team with content creation and asset management
• Occasional long hours required

• Strong administration, coordination, and organizational skills
• High level of attention to detail
• Ability to meet deadlines
• Proficiency in Microsoft Office (PowerPoint, Word, Excel, Outlook)
• Proficiency in Adobe suite preferred
• Basic understanding of A/E/C industry terminology preferred
• Basic understanding of the organization preferred