Proposal Coordinator

Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire.

As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This “family of companies” culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities.   

The Proposal Coordinator will assist the Business Development/Marketing department with its Design-Build pursuits and marketing efforts. The Proposal Coordinator must be organized and be able to manage multiple responsibilities while meeting strict deadlines. The Proposal Coordinator will be working with various departments and teams. The Proposal Coordinator will be involved throughout the proposal lifecycle, assist with marketing needs, and provide support for business development.                                            

• Bachelor's degree in related field (e.g., marketing, business, communications, graphic design)
• 2-3 years of relevant experience (e.g., proposal or marketing experience in A/E/C or other industry)                                                                        

• Review RFIs/RFQs/RFPs for proposal production/documentation guidelines and work with the Proposal Team to develop production schedules, PMP and proposal work plan
• Prepare and review drafts/templates
• Provide administrative support to the Business Development/Marketing department, such as scheduling meetings and tracking the completion of proposal assignments
• Attend proposal status meetings and coordinate forms internally and with subcontractors/subconsultants as needed
• Collect, track and update database with information for project pursuits
• Draft, review and edit personnel resumes (InDesign)
• Draft, review and edit project sheets (InDesign)
• Coordinate and save updated proposal content to support proposal efforts
• Record action items during proposal color reviews and weekly check-in meetings
• Assist with fatal flaw review and final proposal production (binders, tabs, covers)
• Assist with content/graphic editing in InDesign for RFP and style/branding guide compliance
• Assist with development of marketing collateral and presentations
• Proofread, edit, and standardize proposal text for proper grammar, spelling, comprehension, and style
• Provide input on layout, design and document feel to ensure a quality marketing product
• Support the Marketing Team with content creation and asset management
• Occasional long hours required

• Strong administration, coordination, and organizational skills
• High level of attention to detail
• Ability to meet deadlines
• Proficiency in Microsoft Office (PowerPoint, Word, Excel, Outlook)
• Proficiency in Adobe suite preferred
• Basic understanding of A/E/C industry terminology preferred
• Basic understanding of the organization preferred