Accounts Payable Specialist

Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire.

As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This “family of companies” culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities.   

The Accounts Payable Specialist supports the Accounts Payable Supervisor by ensuring the timely and accurate processing of vendor payments while maintaining Iovino’s strong financial standing. This role requires a high level of attention to detail, strong multitasking abilities, and a commitment to meeting strict deadlines. Key responsibilities include reviewing and entering invoices, verifying approvals and account coding, resolving vendor discrepancies, preparing payment runs, and maintaining accurate financial records in compliance with company policies and accounting standards.                                                      

•   Bachelor’s in Accounting, Business Administration or other related field (or equivalent experience) preferred.                                                                 

• Manage the full accounts payable cycle from invoice receipt through payment, including verifying accuracy, matching purchase orders and receiving documentation, and securing appropriate approvals to ensure timely and accurate processing.
• Build and maintain strong relationships with vendors by proactively resolving billing discrepancies, responding to inquiries, and reconciling monthly statements to maintain good standing and support operational continuity.
• Handle new vendor onboarding by collecting W-9 forms, and ensuring vendor information is complete and compliant with internal and external requirements.
• Manage accounts payable operations across multiple affiliated companies, ensuring consistency in processes, intercompany transaction tracking, and reporting accuracy.
• Review and assess vendor credit applications, working closely with procurement and finance teams to mitigate risk and ensure appropriate terms are negotiated.
• Coordinate all payment activities, including bi-weekly check runs and manual checks, ensuring compliance with internal controls and alignment with cash flow priorities.
• Collaborate cross-functionally with accounting, procurement, and project teams to support invoice approvals, resolve outstanding issues, and ensure smooth workflow across departments.
• Perform other AP-related duties and administrative tasks as assigned to support the finance team and departmental objectives.

• 3 to 5 years of hands-on experience in accounts payable or full-cycle accounting, preferably in a fast-paced or multi-entity environment.
• Strong working knowledge of construction and accounting software; experience with CMiC, Yardi, or Timberline is highly preferred.
• Proficient in Microsoft Office Suite
• Proven ability to manage competing priorities, meet deadlines, and maintain accuracy under pressure.
• Strong analytical and problem-solving skills with a proactive approach to resolving discrepancies.
• Excellent organizational and time management abilities, with keen attention to detail and commitment to process improvement.
• Effective verbal and written communication skills; able to collaborate across departments

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