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What You’ll Do
● Executive Support & Coordination
● Provide high-level administrative support, ensuring seamless daily operations for the three executives, including some urgent arrangements.
● Efficiently manage complex calendars, coordinating meetings and arranging travel across multiple time zones. Anticipate and resolve scheduling conflicts weeks in advance, ensuring seamless operations.
● Strategically create time buffers to account for recurring meeting patterns that tend to extend beyond their scheduled duration.
● Efficiently process and reconcile expense reports to adhere to company policies.
● Provide dedicated on-site administrative and logistical support during company-wide meeting weeks.
● Handle confidential correspondence, draft communications, and prepare briefing materials for executive meetings, and engage with external counterparty’s EA’s to secure meetings.
● Act as a gatekeeper and strategic partner, prioritizing tasks and ensuring executives’ time is used effectively.
● Cross-functional collaboration & Event Coordination
● Serve as the primary point of contact for internal teams and external partners, ensuring smooth communication and follow-through.
● Anticipate executives’ needs ahead of meetings, compiling critical information and briefing materials.
● Partner with leadership and cross-functional teams to plan and execute high-impact events, strengthening relationships with strategic partners, agencies, and key stakeholders.
● Operational Excellence & Problem-Solving
● Proactively identify opportunities to optimize processes, improve efficiency, and enhance executive workflows.
● Exercise sound judgment and discretion, ensuring alignment with company policies and executive preferences.
● Manage special projects if and when they arise, balancing multiple priorities with precision and adaptability.
Executive Assistant
United States
IPX Power, a clean energy company, develops, owns, and operates some of the world’s largest energy resources, delivering affordable, reliable power to utilities and other customers. We’re in a rapid growth phase with 4.3 GW of solar PV and 8.8 GWh of battery storage in construction or operation, with more projects under various stages of development.
IPX is a profitable, well capitalized, independent power producer that has delivered billions of dollars of industrial-scale clean energy infrastructure. The company was recently formed as a spin-out of Intersect, as a result of their recent acquisition by Google. IPX is supported by long-standing existing investors TPG Rise Climate, Climate Adaptive Infrastructure, and Greenbelt Capital Partners.
IPX is rooted in a culture of collaboration, creativity, and operational excellence. We’re building and operating billions of dollars in assets and seeking people eager to develop, build, and operate one of the world’s largest renewables and storage portfolios.
About This Position
We seek a highly skilled and proactive Executive Assistant to provide seamless support to three of IPX’s Executives - COO, CCO and CAO. This role is pivotal in ensuring smooth operations at the highest levels of leadership, requiring exceptional organizational skills, strategic problem-solving, and impeccable discretion. This role will report to the Chief of Staff office. As a trusted partner to our Executive Team, you will anticipate needs, manage complex schedules, coordinate high-priority initiatives, and serve as a key liaison between leadership and internal and external stakeholders. We'd love to hear from you if you thrive in a fast-paced environment, excel at managing competing priorities, and bring professionalism and agility.
We seek a highly skilled and proactive Executive Assistant to provide seamless support to three of IPX’s Executives - COO, CCO and CAO. This role is pivotal in ensuring smooth operations at the highest levels of leadership, requiring exceptional organizational skills, strategic problem-solving, and impeccable discretion. This role will report to the Chief of Staff office. As a trusted partner to our Executive Team, you will anticipate needs, manage complex schedules, coordinate high-priority initiatives, and serve as a key liaison between leadership and internal and external stakeholders. We'd love to hear from you if you thrive in a fast-paced environment, excel at managing competing priorities, and bring professionalism and agility.
What You’ll Do
● Executive Support & Coordination
● Provide high-level administrative support, ensuring seamless daily operations for the three executives, including some urgent arrangements.
● Efficiently manage complex calendars, coordinating meetings and arranging travel across multiple time zones. Anticipate and resolve scheduling conflicts weeks in advance, ensuring seamless operations.
● Strategically create time buffers to account for recurring meeting patterns that tend to extend beyond their scheduled duration.
● Efficiently process and reconcile expense reports to adhere to company policies.
● Provide dedicated on-site administrative and logistical support during company-wide meeting weeks.
● Handle confidential correspondence, draft communications, and prepare briefing materials for executive meetings, and engage with external counterparty’s EA’s to secure meetings.
● Act as a gatekeeper and strategic partner, prioritizing tasks and ensuring executives’ time is used effectively.
● Cross-functional collaboration & Event Coordination
● Serve as the primary point of contact for internal teams and external partners, ensuring smooth communication and follow-through.
● Anticipate executives’ needs ahead of meetings, compiling critical information and briefing materials.
● Partner with leadership and cross-functional teams to plan and execute high-impact events, strengthening relationships with strategic partners, agencies, and key stakeholders.
● Operational Excellence & Problem-Solving
● Proactively identify opportunities to optimize processes, improve efficiency, and enhance executive workflows.
● Exercise sound judgment and discretion, ensuring alignment with company policies and executive preferences.
● Manage special projects if and when they arise, balancing multiple priorities with precision and adaptability.
What You’ll Bring
● 7+ years of experience providing high-level executive support to C-suite leaders.
● Bachelor’s degree in Business, Administration, or a related field.
● Proactive and resourceful mindset. You anticipate needs, solve problems, and take initiative.
● 7+ years of experience providing high-level executive support to C-suite leaders.
● Bachelor’s degree in Business, Administration, or a related field.
● Proactive and resourceful mindset. You anticipate needs, solve problems, and take initiative.
● Exceptional organizational skills, with the ability to seamlessly juggle multiple priorities while maintaining keen attention to detail.
● Strong communication and relationship-building abilities, engaging effectively with executives, board members, and key stakeholders.
● Expert proficiency in Slack, Google Suite, Microsoft Office, and other productivity tools.
● Confidentiality, discretion, and emotional intelligence—you are a trusted partner to leadership.
● Ability to work independently and collaboratively, thriving in a fast-paced, high-expectation environment.
● A strong commitment to belonging, ensuring an inclusive and supportive work environment.
● Notary Public certification (or willingness to obtain one at the company’s expense) strongly preferred.
● Strong communication and relationship-building abilities, engaging effectively with executives, board members, and key stakeholders.
● Expert proficiency in Slack, Google Suite, Microsoft Office, and other productivity tools.
● Confidentiality, discretion, and emotional intelligence—you are a trusted partner to leadership.
● Ability to work independently and collaboratively, thriving in a fast-paced, high-expectation environment.
● A strong commitment to belonging, ensuring an inclusive and supportive work environment.
● Notary Public certification (or willingness to obtain one at the company’s expense) strongly preferred.
Total Rewards
We care about your well-being, growth, and balance. Here’s how we support you:
Compensation: USD $160,000- $195,000 (total compensation includes base salary + bonus)
Health & Wellness: 100% premium coverage for you and your dependents on medical, dental, and vision
Time to Recharge: Unlimited PTO, plus two company-wide breaks (Fourth of July & end of year)
Family Support: Up to 12 weeks of fully paid parental leave, plus 6 additional weeks for birth parents; access to family planning support via Carrot and Maven
Mental Health: Free access to Spring Health which includes 5 free Therapy & psychiatry sessions, plus a Headspace account for mindfulness and meditation through our physical health vendor, Wellhub+
Retirement: 3% non-elective employer contribution to your 401k or RRSP, ensuring your financial future is on the right track
Perks & Extras: $150 monthly food stipend, $150 monthly reimbursement for cell phone/ internet, pet insurance allowance, full home office setup and free access to UrbanSitter with $625 in quarterly paid company credits, ActiveHero, and One Medical
Ready to take ownership of critical clean energy assets and help drive reliable performance? Apply now and play a key role in powering the transition to renewable energy.
Equal Employment Opportunity
IPX Power is committed to maintaining a workplace where all individuals are treated with dignity and respect. We are an equal opportunity employer and do not discriminate against any employee or applicant on the basis of age, ancestry, citizenship, color, family or medical leave status, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected under applicable federal, state, or local law.
These principles apply to all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, and disciplinary actions.
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