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Subcontract Administrator

Huntsville, AL

Subcontract Administrator

Work Location: Huntsville, AL 

Schedule: Full Time 40 hours per week; 8 hours per day in office (remote work is not authorized)

Relocation: Negotiable 

This position is contingent upon contract award.

IronMountain Solutions is seeking a Subcontract Administrator with experience administering various complex government or commercial contracts such as CPFF, T&M, and FFP from cradle to grave.  The Subcontract Administrator will conduct administration of government and commercial contracts.

Job Responsibilities:

  • Responsible for leading high-level negotiations for complex subcontracts, ensuring favorable terms and compliance with FAR, DFARS, and other regulatory requirements.
  • Navigate challenging contractual issues with subcontractors and internal stakeholders.
  • Identify and assess risks related to subcontractor performance and compliance.
  • Develop and implement risk mitigation strategies, ensuring adherence to all contractual obligations and regulations.
  • Facilitate communication and collaboration to ensure project success.
  • Assist with the development and implementation of subcontracting policies and procedures to enhance efficiency, compliance, and best practices within the organization.
  • Oversee the monitoring of subcontractor performance against contractual requirements and performance metrics.
  • Prepare and present detailed reports on subcontract performance and compliance to the senior management and stakeholders.
  • Lead internal and external audits related to subcontract administration.
  • Address audit findings and implement necessary corrective actions to ensure compliance and improve processes.
  • Manage the closeout process for subcontracts, ensuring all contractual requirements are fulfilled, deliverables are received, and final payments are processed in accordance with company policies and regulatory standards.
  • Comprehensive understanding of FAR, DFARS, and government procurement regulations.
  • Proven ability to navigate complex regulatory frameworks.
  • Proven experience leading negotiations for complex and high-value subcontracts, with a focus on risk management and compliance.
  • Strong analytical skills, with the ability to assess risks, develop strategies, and make informed decisions.
  • Outstanding verbal and written communication skills, with the ability to effectively present information to diverse audiences, including senior executives and government officials. 
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook)
  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies, up to 25 pounds.

Education and General Experience: 

  • Bachelor's degree in Business Administration, Contract Management, Supply Chain, or a related field. Equivalent experience may be considered in lieu of a degree. 
  • Minimum of 7-10 years of experience in subcontract administration or subcontracts management, with significant experience in government contracting environments.
  • Ability to read and interpret documents such as data rights, safety rules, federal regulations, and procedure manuals.  
  • Ability to write routine reports and correspondence.  
  • Must be able to communicate effectively with others in various roles in and outside of the company
  • Ability to solve practical problems.
  • Ability to multitask effectively and adapt to change.
  • Must have the ability to work well with others.
  • Strong understanding of DFAR/FAR Data Rights is desired
  • Experience administering manufacturing/product type contracts is desired  

Clearance Requirements: The ability to obtain and maintain a Secret security clearance is required. Per federal requirements, only U.S. citizens are eligible for this level of clearance.

IronMountain Solutions is an Equal Opportunity Employer

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