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Data Manager

Huntsville, AL

501754 Data Manager

Work Location:            Huntsville, AL

Schedule:                    Full Time

Relocation:                  Negotiable

The IPO Data Manager is responsible for the management, tracking, routing, disposition, and closeout of Contract Data Requirements List (CDRL) submittals across multiple International Program Office (IPO) country contracts. The position supports IPO data management processes, TopVue, Windchill, contract documentation workflows, records management, and IPO task routing systems.

Key Responsibilities

  • Track the delivery, review, disposition, and closeout of all CDRL submittals for multiple IPO country contracts.
  • Enter and maintain contract, CDRL, and submittal information in TopVue; establish reviewer routings; receive contractor submittals; and ensure timely processing through final disposition.
  • Generate and analyze periodic reports identifying submittals pending Government action; coordinate with technical leads, reviewers, procurement analysts, and other stakeholders to resolve outstanding actions.
  • Prepare internal memoranda, as required, to request Contracting Officer (KO) correspondence; document dispositions in the contract tool; and coordinate contractor notification for final closeout.
  • Provide status reporting to technical leads, procurement analysts, and program stakeholders to support contract administration, sequencing, and closeout decisions.
  • Reviews of IPO/TM data-management standard work. Develop process-improvement recommendations and coordinates feedback with data-management peers and the UHPO TMD Data Management team. 
  • Provide data-management stakeholder advice and support to the TMD Systems Engineering Chief and the UHPO TopVue-to-Windchill transition team.
  • Participate in PEO-led evaluations of contract-management tools and potential transition to a Product Lifecycle Management (PLM) environment, including analysis of data-migration, backup, retention, and repository requirements.
  • Support IPO project leads in developing Contract Requirements Package (CRP) documentation for new contracts, including Statements of Work (SOWs), Data Submission Lists (DSLs), CDRL matrices, and individual CDRLs.
  • Develop and maintain a repository of IPO CRP templates, examples, and reference materials; train IPO personnel on proper use of those materials.
  • Serve as the IPO Records Manager; coordinate with the UHPO Records Manager on records-management assignments, organization of the O drive, and planning for migration of official records to an approved permanent repository.
  • Create, maintain, and improve task routings for leadership concurrence and signature, including Branch Chief, Deputy, Product Director, business-lead commitment request, and travel request workflows.
  • Provide daily system administration, user support, and training for IPO Task System users across technical, logistics, and contracts organizations.

Desired Knowledge, Skills, and Abilities

  • Demonstrated experience managing contract data, CDRLs, submittals, and Government review/disposition processes.
  • Proficiency with TopVue, Windchill, SharePoint, and electronic task-routing or workflow management systems.
  • Knowledge of contract documentation and CRP development, including SOWs, DSLs, CDRL matrices, and CDRLs.
  • Ability to develop reports, track suspense items, identify process bottlenecks, and coordinate resolution across technical, contracting, procurement, and program-management stakeholders.
  • Strong process improvement, records management, document control, and data-migration skills.
  • Ability to develop and deliver user training, job aids, templates, and standard-work guidance.
  • Strong written and verbal communication skills, including the ability to prepare memoranda, brief leadership, and facilitate recurring team meetings.
  • Ability to manage multiple contracts, competing priorities, and time-sensitive actions with minimal supervision.

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