Executive Assistant

Why iTel

We're growing rapidly and we're excited about it. We have our sights set high as we've built the largest business internet, voice, and data footprint in Canada. We are using our extensive network to connect people and workplaces across Canada while pushing the boundaries of what is possible combining Canada's largest network with an extensive portfolio of next-generation technologies.

Our team is distributed across Canada, and as a leader in innovative technology solutions, we're using the best tools available to empower the close-knit teamwork and supportive, interactive culture that's been key to our success.

What You Will Do

Provide executive-level business coordination and administrative support to the CEO, and the C-suite. The successful individual will possess the highest degree of confidentiality and diplomacy and provide timely and accurate delivery of executive support. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced, growing company. 

• Provides business and administrative support by proactively preparing correspondence, communications, presentations, reports, and other materials necessary. 
• Develops and writes technical materials and correspondence as required for the organization.
• Assists with project management and coordination to ensure efficient and effective workflow and follow-up.
• Coordinates and facilitates meeting requests and events.  Ensures meeting materials are provided to the senior executive member in preparation for the meeting.
• Prepares meeting agendas, take meeting minutes, and follow-up on action items.
• Manages and maintains schedules, appointments, and travel arrangements, including flights, accommodations and transportation. Anticipate potential conflicts and proactively resolve scheduling issues.
• Act as a gatekeeper for the Executive, managing access and prioritizing requests.
• Ensures deadlines for action and follow-up occur to ensure commitments are being met.
• Develops systems and processes to support an efficient and effective organization.
• Conducts research, performs analysis, and makes recommendations for new approaches for continuous improvement. 
• Liaises and provides excellent customer service to internal and external clients.

Qualifications

• Post-secondary business education, or related field plus a minimum of three years’ recent, related experience in an executive support role with business project management. An equivalent combination of education, skills and experience may be considered.

Skills and Abilities

• Possesses integrity, confidentiality and high ethical standards
• Demonstrates initiative, judgment and adaptability; takes a solution-based approach to problems
• Ability to organize work, be accurate, set priorities, multi-task and work with minimal direction; ability to meet strict deadlines
• Excellent knowledge of Google/Microsoft suite applications
• Excellent communication skills (written and verbal)
• Ability to thrive in a dynamic, fast-paced environment
• Ability to work as a team, or independently
• Ability to be creative and innovative to respond to business needs
• Possess business acumen and critical thinking skills and can anticipate future needs of the business
• Ability to build and maintain strong relationship skills and provide exceptional customer service to internal and external clients

Perks and Benefits:

• 💻 Internet allowance for employees who work remotely.
• 🌴 Vacation starting at 3 weeks
• 🛌 Paid personal days.
• 👶 Parental leave top-up to support your growing family.
• 🎂 Paid time off on your birthday.
• 💼 Lifestyle spending account to tailor benefits to your personal needs.
• 🏠 Hybrid Work: Enjoy the flexibility of hybrid work.
• 🏥 Comprehensive benefits plan: Health, dental, and vision coverage.
• 🧑‍⚕️ Employee and Family Assistance Program: Providing support for you and your family.
• 📚 Professional development: We support your growth with paid memberships, training, and development opportunities.
• 🏆 Rewards and recognition system: Win prizes for your achievements.
• ✈️ Annual event: We fly you down to beautiful Shuswap lake, BC, for a weekend of fun and getting to know your coworkers.