Finance Admin Assistant | Permanent WFH

Job Description

We’re looking for a Finance Admin Assistant who is detail-oriented, values integrity, and focuses on accuracy and process improvement. This role helps support financial operations, maintain compliance, and ensure smooth day-to-day administrative processes within the team. 

Job Responsibilities

• Support the processing of accounts payable and commission payments with accuracy and timeliness.
• Assist in maintaining business license compliance, including registrations and renewals. 
• Help manage sales tax registrations, filings, and payments across multiple U.S. jurisdictions. 
• Track and support personal property tax assessments and payments. 
• Coordinate routine business filings and assist with required documentation. 
• Maintain accurate records and monitor deadlines related to leases and utility accounts. 
• Assist with financial projects and other administrative tasks as assigned. 

Job Qualifications

• Minimum of 2 years of accounting experience. 
• Experience with U.S. sales tax filings and processes is preferred 
• Experience supporting lease administration or lease management is preferred 
• Preferred degree in Accounting, but not limited to related fields such as Finance, Business Administration, or Economics. 
• Strong attention to detail, accuracy, and organization. 
• Ability to manage deadlines and handle multiple priorities in a structured environment. 
• Proactive, dependable, and collaborative work style. 

Job Requirements

• A home office set up that meets the following:
  • Computer: A working computer with a minimum of 8GB RAM and one of the following:
    • Windows 11 with an Intel i5 or i7 (8th generation or newer), or
    • AMD Ryzen 5 or 7 (2000 series or newer), or
    • macOS 12 or newer.
  • Internet: Stable internet connection with at least 5 Mbps download and upload speeds.
  • Audio Equipment: A quality headset with a noise-cancellation feature for meetings.
  • Mobile Device: A smartphone capable of installing the Microsoft Authenticator app.
  • Webcam: An HD webcam for video calls.
  • UPS (Uninterruptible Power Supply) if using a desktop (Not needed if using a laptop)
• A very strong cultural fit the ITS way (Our core values will be discussed during the interview)
• Excellent command of the English language both spoken and written
• Able to work full time 40 hrs. a week:  8:00 AM to 5:00 PM PST (Monday to Friday)
• Able to pass our online behavior and cognitive assessments.
• Able to provide NBI Clearance (for PH applicants).

Compensation

Pay rate starts at $4.00/hour and may vary by experience and location.

Benefits

• Comprehensive Health Plans / HMO (Employee & Dependent/s)
• Life Insurance
• Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions)
• Paid Time Off (starts at 15 days per year)
• Maternity/Paternity Leave
• Paid US Holiday
• Night Shift Bonus
• Salary Advancement/Loan
• Health & Wellness Program
• Company-paid training and certification

 

You have the option to speed up your application process by following the two-step approach below or directly submitting your application by completing the form (Apply for This Job). Once you've submitted the form, a member of our team will promptly get in touch with you.

Step 1. Please find a good 15-minute quiet time for this Aptitude assessment: PRE-EMPLOYMENT ASSESSMENT

Step 2. Click on this link to start your pre-recorded video interview: PRE-RECORDED VIDEO INTERVIEW