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Accounts Payable Data Operations Specialist

Mumbai

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, weremain dedicated to our purpose of making our world safe, secure and resilient.At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization. Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

 Overview – Role

Jensen Hughes is seeking a highly  motivated Accounts Payable Data Operations Specialist to support the global finance team. This role will be based in India and will report to the Accounts Payable Manager in the United States.

In this role e you will play a key role in maintaining financial accuracy, supporting data-driven initiatives, and ensuring compliance with company policies and internal controls. This position will primarily focus on processing invoices, reconciling Purchasing Card transactions, assisting with financial data sets and projects, and supporting fraud prevention efforts within the accounts payable function.

Our India office is based in Worli , Mumbai , and this role offers hybrid working options while based in Mumbai

Key Responsibilities

  • Accurately enter and process vendor invoices in the accounting system (Deltek Costpoint) and AP workflow tool (Medius) ensuring proper coding of invoices in accordance with the company’s financial reporting structure while
    acquiring proper approvals for all invoice transactions in accordance with company policies and internal controls
    processing invoices related to India operations in multiple currencies
  • Reconcile Purchasing Card (P-Card) transactions and statements to ensure completeness, accuracy, and compliance
  • Maintain and update vendor records in the accounting system and investigate & resolve discrepancies related to invoices, vendor payments, or purchasing card transactions
  • Support month-end close activities related to accounts payable and purchasing cards
  • Assist with financial data analysis, reporting, and data set preparation for accounting and operational projects
  • Manage stakeholder communications regarding invoices and payments communicating effectively with vendors and internal departments resolving issues and providing support as needed
  • Identify and escalate unusual or suspicious transactions in support of fraud prevention and internal control procedures
    following company policies designed to prevent duplicate payments, vendor fraud, and unauthorized transactions
  • Document and update procedures for accounts payable and purchasing card processes to ensure compliance, efficiency, and control integrity maintaining high levels of accuracy and attention to detail in all aspects of work

Requirements and Qualifications 

  • 3+ years of professional experience in accounts payable, accounting operations, or financial data processing along with Bachelor’s degree in Accounting, Finance, or related field and understanding of accounts payable internal controls and fraud prevention practices
  • Experience processing multi-currency invoices
  • Proven ability to code invoices to a complex, multi-segment GL accounting string, including project-based invoices
  • Experience with Purchasing Card reconciliation and expense review
  • Proficiency with Microsoft Office, particularly Excel and experience with Deltek Costpoint / similar ERP system preferred
  • Strong analytical and data management skills along with excellent attention to detail and organizational abilities
  • Strong time-management skills and ability to manage multiple priorities
  • Effective communication and interpersonal skills , able to work collaboratively with a global finance team across multiple time zones

Why you should join Jensen Hughes

  • Opportunity to grow within a supportive and collaborative team environment
  • Access to training and development programs to enhance your expertise
  • Career advancement with an established framework is in place – clearly defining expectations and outlining opportunities for advancement

 #LI-SR1

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

 

At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate.  We have provided some guidelines regarding the responsible use of AI in the recruitment process.  Please click here to review.


The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data.  Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA.  Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

 

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.

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