Executive Assistant

New York, NY

Purpose 

The Executive Assistant role is responsible for providing comprehensive support to the Managing Director, Chief Creative Officers, and broader department, ensuring seamless coordination of schedules, meetings, and day-to-day operations. This role requires exceptional attention to detail, organization, and the ability to anticipate needs in a fast-paced environment.

The ideal candidate is proactive, highly organized, and skilled at juggling multiple priorities while maintaining accuracy and efficiency. Strong planning and coordination skills are essential, as this role involves managing calendars, preparing materials, and facilitating communication across teams. If you thrive on keeping things running smoothly, excel at problem-solving, and take pride in precision, this position is for you.

You’ll be part of a team that values efficiency, collaboration, and strategic thinking, with exposure to top-tier clients and projects. For those with a passion for operations and organization, this role provides a strong foundation for career growth within the agency.

Responsibilities:

Administrative: 

  • Manages calendar and schedules meetings, which will include coordinating with internal and external constituents and responding to calendar requests appropriately and timely 
  • Travel booking arrangements, including flights, hotels, rental cars, and taxis 
  • Processes expense reports and timesheets in a timely manner 
  • Exercise judgment, tact, and discretion when supporting executive management, internally and externally
  • Assist in organizing the creative dept events and office-based events such as All Agency
  • Assist in special projects and ad hoc requests as assigned by supervisor

Professional Skills and Knowledge

  • Entry level: 0-2 years of experience in strategy, brand marketing, social media, research, or an administrative role supporting a team. Ideally someone who wants to grow in the industry in Account or PM.

Competencies

  • Detail-obsessed and highly organized. You keep track of deadlines, projects, and conversations, ensuring nothing gets lost.  Juggling is your superpower.
  • Naturally curious. You love asking questions, digging into insights, and connecting dots between culture, business, and human behavior.
  • Proactive and responsive. You don’t wait for direction, you anticipate needs and take action.
  • Strong communicator. Whether it’s writing, presenting, or keeping teams informed, you know how to make information clear and digestible.
  • Tech-savvy.  Highly proficient in Google Suite, including Search, Google Docs, Google Sheets, and Google Slides, curious about research platforms, and collaboration tools like Slack.  Enjoy the art of well-designed presentations.
  • A team player with a learning mindset. You’re excited to develop your strategic thinking and grow within a dynamic team.
  • Professionalism. Able to interface with all levels of executive and senior management and able to handle highly confidential matters and information

Experience 

  • 0-2 years of related experience 
  • Experience within a fast-paced marketing or advertising agency strongly preferred

Education

Bachelor’s Degree preferred

Salary Range

Our estimated range for this role is $70k - $80k

Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range.

We pride ourselves on competitive salaries, and ensuring pay equity exists across our organization. We benchmark each position against existing employee competencies and 4As compensation data which includes geographic and agency size benchmarks. We also meet with department leaders 3x/year to ensure we are supporting employees in living into their full potential.  Our promotions are not limited to a specific time per year. Promotions are tied to performance.  

Right To Work In The US

You must be authorized to work in the US for any employer.  At this time, we are not sponsoring or providing assistance with obtaining work authorization.

McKinney is a place where everyone can grow. Studies have shown that marginalized communities  such as women, LGBTQ+ and people of color are less likely to apply to jobs unless they meet every single qualification. However you identify, and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you!

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