Recruiting Coordinator

Durham, NC

Purpose

This role is critical in supporting the full-cycle recruitment process by managing scheduling, logistics, and communication between hiring teams and candidates. This role ensures an efficient and seamless hiring experience by coordinating interviews, maintaining recruitment systems, and facilitating candidate movement through the hiring pipeline.

Recruitment Administration (50%)

  • Schedule kick-off meeting with hiring manager and/or team for new job requisitions.
  • Prepare and email brief to hiring managers and team
  • Launch/post jobs on to careers page on Greenhouse
  • Schedule interviewing across all departments using Greenhouse (including last-minute scheduling)
  • Provide the hiring team with interview kits to prepare (includes candidate status, RESUMES, sample interview questions, scorecard, etc.)
  • Handle all logistics of candidate travel
    • Candidate travel reconciliation w/ Finance
    • Relocation orientation/packet execution for new hires and transfers (work with EES)
  • Facilitate the movement of candidates throughout the recruitment process
  • Collect feedback/scorecards from hiring managers/teams via Greenhouse
  • Conduct reference checks and background checks
  • Issue offer details to internal P&E Team
  • Disposition new hires from Greenhouse to P&E Team 
  • Collect and centralize all job descriptions via folders in Box

Sourcing (10%)

  • Use Greenhouse CRM to build talent pipelines across departments (including general application)
  • Manage talent pipeline spreadsheet for all departments 
  • Assist recruiter in screening qualified resumes in the application stage in the cadence
  • Assist recruitment team in visits to colleges and universities

Recruiting Calendar (5%)

  • Career fair registration with target schools and college diversity programs
  • Registration for industry events (4As/Diversity/ Award venues/Ad Clubs)
  • POs for all recruiting expenses above $500 that tie to budget strategy
  • Ensure budget alignment w/Dir of Recruiting and CPO

University Relations (20%)

  • Management of university relations portfolio (colleges, university, portfolio, vocational programs)
  • Recruitment Administration of Internship  Program
    • Send resume packets to hiring managers to review
    • Scheduling of candidates with hiring managers
    • Collection of feedback/scorecards
    • Issuing of offer details and disposition into Namely

Systems/Analytics (15%)

  • Serve as resident expert in ATS system Greenhouse
  • Assist the Director of Recruiting in staying abreast of new features, products, developments in Greenhouse
  • Serve as point-of-contact for Greenhouse customer service representative and internal IT.
  • Run standard and custom reports from Greenhouse as directed by Dir of Recruiting and CPO
    • Work with Dir. of Recruiting to provide reports on candidate status reports 
  • Manage customizations in Greenhouse
    • Correspondence templates to candidates, hiring managers, and internal teams 
    • Permissions, processes, labels, etc.

Competencies

Hiring and Staffing. Has a nose for talent; hires the best people available from inside or outside; is not afraid of selecting strong people; assembles talented staff.

Process Management. Good at figuring out the process necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources.

Priority Setting. Spends their time and the time of others on what’s important; quickly zeroes in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.

Problem Solving. Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.

Professional Skills & Knowledge

  • Ability to forge relationships with schools and universities, recruitment agencies, and creative staffing agencies
  • Ability to build sustaining relationships with candidates
  • Very organized and financially oriented
  • Strong understanding of the recruiting process
  • Passion for the advertising/marketing/creative/design industry
  • High energy with ability to manage multiple work streams and priorities simultaneously
  • Good at managing internal relationships and dealing with senior members of staff in a professional manner
  • A mature and confident personality
  • Able to communicate well in person, on the telephone, and in email
  • Calm under pressure
  • Excel skills and experience with an applicant tracking system
  • Adaptable

Experience

Ideal candidate has experience scheduling, recruiting and/or human resources experience.

Salary Range

Our estimated range for this role is $50k - $60k

Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range.

We pride ourselves on competitive salaries, and ensuring pay equity exists across our organization. We benchmark each position against existing employee competencies and 4As compensation data which includes geographic and agency size benchmarks. We also meet with department leaders 3x/year to ensure we are supporting employees in living into their full potential.  Our promotions are not limited to a specific time per year. Promotions are tied to performance.  

Right To Work In The US

You must be authorized to work in the US for any employer.  At this time, we are not sponsoring or providing assistance with obtaining work authorization.

McKinney is a place where everyone can grow. Studies have shown that marginalized communities  such as women, LGBTQ+ and people of color are less likely to apply to jobs unless they meet every single qualification. However you identify, and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you!

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in McKinney’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.