Medical Editorial Supervisor

Durham, NC, New York, NY or Los Angeles, CA

Medical Editorial Supervisor

Locations:  New York, NY; Los Angeles, CA; Durham, NC

Purpose:
The Medical Editorial Supervisor ensures quality, accuracy, and regulatory compliance across medical/consumer advertising materials while leading and developing a team of editors. This role balances hands‑on editorial work with team leadership, workflow oversight, and cross‑functional collaboration. The Supervisor upholds brand/editorial standards, pilots practical improvements (including AI‑enabled workflows), and adapts to evolving business needs.  Pharma experience is a must.

Responsibilities

QC Leadership & Standards (Core Responsibility) 

  • Own the editorial QC function; develop, maintain, and enforce QC standards and editorial best practices that meet and exceed client expectations.
  • Conduct quality audits and trend analysis across deliverables; proactively identify and address systemic quality issues before they reach clients.
  • Develop and maintain QC checklists, workflows, and quality benchmarks tailored to each brand's requirements.
  • Partner with Account and PM teams to communicate QC value, build client confidence, and position quality assurance as a competitive differentiator.

Editorial Execution & Compliance 

  • Perform hands-on editorial work (proofreading, fact-checking) to ensure accuracy, clarity, and compliance with FDA regulations, AMA style, and brand standards.
  • Uphold editorial and brand style across multiple brands; serve as the quality gatekeeper for all outgoing materials.
  • Partner with Brand (Account/Copy) teams to create, maintain, and evolve brand style guides.
  • Support the implementation of FDA/AMA updates across the editorial function; ensure the team is trained and aligned on regulatory changes.

Process Improvements and Innovation 

  • Identify, test, and document process improvements and technologies—including AI tools—to improve quality, speed, and consistency; provide recommendations for broader adoption.
  • Champion rigorous, QC processes while evaluating new tools that enhance (not replace) editorial judgment.

Leadership & Team Development

  • Supervise and mentor editors; provide clear editorial direction, actionable feedback, and coaching.
  • Lead or delegate onboarding for full-time and freelance editors to ensure consistency and rapid ramp-up.
  • Foster a culture of excellence, accountability, and continuous learning.
  • Collaborate with PM, Account, Copy, and other partners to resolve content challenges and ensure regulatory compliance.
  • Represent Editorial in select internal and client touchpoints, ensuring clarity of expectations and standards.
  • Help plan and deliver training sessions (e.g., FDA/AMA updates, editorial standards, AI/tech workflows).

Workflow & Resource Management

  • Manage scheduling for editors and freelancers; adjust resources to accommodate shifting timelines and last-minute needs.
  • Field process/tool questions and partner with PM/Operations to maintain smooth workflows.
  • Support coverage planning, including evening/off‑hours requirements typical within the industry; proactively communicate risks and mitigation strategies.

Metrics & Impact

  • Help define and track editorial quality and efficiency metrics (e.g., error rates, review cycle time, throughput).
  • Escalate systemic issues with clear, actionable recommendations.
  • Translate editorial improvements into measurable value for the agency (quality, efficiency, and risk reduction).

Reporting & Collaboration

Reports to: PM Director
Works closely with: Brand Leads (Account/Copy), Project Management/Operations, and cross‑department stakeholders.

Qualifications 

  • 5–7+ years of experience in a pharmaceutical advertising editorial role, with 2+ years in a supervisory or management capacity.
  • Preferred: Experience in traditional consumer advertising in addition to pharma.
  • Deep expertise in AMA style, with strong working knowledge of FDA/OPDP regulations for medical/pharma advertising.
  • Proven ability to manage multiple brands, deliverables, and style frameworks under tight deadlines.
  • Strong editorial judgment, problem‑solving skills, and comfort operating in fast‑moving or ambiguous environments.
  • Proficiency with Adobe Acrobat, Microsoft Office, Google Workspace, and familiarity with editorial/QA tools such as GlobalVision, Hive, Content Compare or similar proofing tools. 
  • Positive, collaborative communicator with the ability to influence teams across creative, account, and operations.
  • Comfortable adopting and championing AI‑enabled editorial workflows and new technologies.
  • Demonstrated ability to drive improvements in accuracy, efficiency, and team performance through clear processes and standards.

Salary Range

Our estimated range for this role is $90k - $115k

Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range.

We pride ourselves on competitive salaries, and ensuring pay equity exists across our organization. We benchmark each position against existing employee competencies and 4As compensation data which includes geographic and agency size benchmarks. We also meet with department leaders 3x/year to ensure we are supporting employees in living into their full potential.  Our promotions are not limited to a specific time per year. Promotions are tied to performance.  

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You must be authorized to work in the US for any employer.  At this time, we are not sponsoring or providing assistance with obtaining work authorization.

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We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you!

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