Business Coordinator: Executive Group

About JOOPITER

JOOPITER is a forward-thinking digital commerce platform at the intersection of culture, commerce and storytelling. From one-of-a-kind celebrity collections to curated luxury drops, JOOPITER redefines how provenance and product come together, online and IRL. We host global auctions, launch brand collaborations, and activate culturally resonant events to build lasting connections with collectors, creators, and communities around the world.

Compensation range is $65,000-78,000, based on experience

What you will do

• Coordinate and facilitate Leadership Team meetings by preparing briefing materials, managing agendas, capturing key discussion points, and tracking follow-ups to ensure strategic alignment.
• Streamline internal communications by synthesizing messages across multiple channels, defining clear deliverables, and assigning task ownership to maintain momentum.
• Support planning and execution of events and exhibitions, from vendor coordination and guest list management to budget oversight and post-event reporting.
• Assist in managing VIP client relationships by coordinating communications and ensuring a high-touch, personalized experience.
• Prepare briefing materials and post-meeting summaries for client engagements, ensuring all relevant insights and data are documented and accessible.
• Conduct client and partner research to support business development efforts and contribute to the development of compelling pitch decks.
• Manage executive scheduling, including calendar optimization and comprehensive travel coordination.
• Provide direct support to the business development team with sponsorship tracking, relationship management, and activation planning.
• Handle executive administrative functions such as expense reporting and task execution on behalf of the leadership team.
• Lead and manage special projects with a focus on operational efficiency and cross-functional collaboration.

What You Bring

• Impeccable organizational and administrative skills, with the ability to meet tight deadlines in a fast-paced environment.
• Detail-oriented mindset with a natural drive for operational excellence and continuous improvement.
• Experience supporting senior-level executives and managing complex stakeholder interactions.
• Strong written and verbal communication skills, with the ability to clearly capture and relay business-critical information.
• Proven ability to manage multiple priorities and pivot effectively across tasks and teams.
• Analytical and research capabilities to support strategic problem-solving and project delivery.
• Independent decision-making with sound judgment and discretion.
• Flexibility to support occasional travel, nights, and weekend commitments as needed.

Why JOOPITER?

Why JOOPITER? At JOOPITER, we celebrate creativity, provenance, and cultural expression. You’ll join a nimble, passionate team building something that hasn’t been done before—where high craft meets high energy, and each launch is a chance to connect the dots between people, stories, and objects.