Payroll Administrator

Payroll Administrator

Milton Keynes

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Without Jungheinrich, your shopping trolley would probably be empty.   Every day, our trucks move millions of goods in logistics centres globally.

 

Jungheinrich is one of the top three leading companies in the material handling equipment and Intralogistics sectors worldwide – and we are very interested in speaking with you further about your career. 

 

Jungheinrich has evolved from a producer of forklifts to a manufacturing logistics service provider achieving an annual turnover of over £2.5 billion. Today, we employ over 14500 employees, thereof in Europe alone over 800 sales consultants, as well as more than 4200 mobile service engineers, maintain a close-knit network providing quality consulting and comprehensive service.

 

In short, your role within Jungheinrich will play a crucial part in providing the customer with complete peace of mind in managing their intra-company logistics. 

 

Role Purpose

• The role of the Payroll Administrator is to assist and work closely with the Payroll Manager within the Finance department;
• Provide administration support for the Fleet Department (1 day per week).

Role Responsibilities

• To support the processing of monthly payroll for over 400+ employees , ensuring accuracy and confidentiality 
• Set up payments for all Advances, Floats, HMRC and any other payments relating to payroll; Support Payroll Manager on Company payroll.
• Collate and supply payroll information to our payroll provider as per the agreed guidelines and timescales.
• Payroll reporting and draft changes including journals
• Including Benefits payments (i.e. Health Care, Pension, Vehicle etc.)
• Monthly payroll sign off  in absence of Payroll Manager
• Reconciliation of payroll related GL accounts e.g. salary deductions.
• Maintain employee payroll records , including starters, Leavers and Changes
• Handle payroll queries from employees and resolve discrepancies promptly and with care
• Supply Payroll Data to external sources such as Unions, HMRC, CMS
• Ensure compliance with HMRC regulations and submit RTI ( Real Time Information) reports Assist with year- end late statutory payments (SSP,SMP,SPP) and deductions (Tax, NI, Pensions)
• Administer Pension contributions and Liaise with Pension Providers , Processes , Including P60 and P11D submissions and assist with starters and leavers for the Jungheinrich stakeholder Pension Plan
• Provide Administrative support to Fleet which will include the process of Company BIK;s, Vehicle updates and processing of fines 
• Collaborate with HR and Finance Teams on Related matters

In addition to the duties and responsibilities listed on this job description , the job holder may be required to perform other duties assigned by the Payroll Manager/Head of Finance/Head of Fleet

 

Person Specification

Qualifications

• Preferred qualifications include strong numeracy and analytical skills, proficiency in Microsoft Office, and a solid understanding of payroll legislation and regulations.  Knowledge of fleet legislation would be advantageous but is not essential at this stage requirement at this stage.
• GCSEs at grades 9 to 4 (A* to C), or equivalent, including maths
• Happy to work toward desired qualifications.

Experience

• Proven experience in a Payroll environment ideally with Payroll software proficiency

Skills

• All applicants must have a strong foundation in maths and general organisation skills. 
• Proven Experience in payroll administration ( minimum of 2 years preferred)  and payroll software proficiency is also a plus. However, Excel or another spreadsheet software is extremely helpful for this position alongside strong knowledge of UK payroll Legislation and HMRC requirements

Competencies Required

• Excellent Attention to Detail                    
• Adaptability
• Planning and Organising: all deadlines to be met.    
• Communication: clear at all levels.
• Customer Orientation                            
• Initiative
• Accountability/ownership                        
• Team Working
• Numerical Accuracy                                            
• Problem solving skills
• Ability to handle confidential information with discretion