Executive Assistant

About Us 

Kardigan is a heart health company working to make cardiovascular disease preventable, curable and no longer the leading cause of death in the world. It is our mission to develop multiple targeted treatments in parallel that bring people with cardiovascular diseases to the cures they deserve. 

At Kardigan, we are motivated by our values which guide how we work, interact, and achieve our goals. Driven by patients and their families, we are deeply committed to improving the lives of patients and prioritizing their needs above all else. We believe in being authentic—leading with truth to bring out the best in others by creating an environment where every person knows they will be fully accepted. With an eagerness to learn, we encourage the highest levels of curiosity and are open to changing our minds. We are committed to winning as a team with urgency, excellence, and intention, and support each other no matter what role we play or where we sit. Lastly, we strive to enable the impossible because patients are counting on us. We are not afraid to take risks to unlock innovation and advance scientific discoveries.   

These values are the foundation of our work, empowering us to make a real difference, every day.  

 

Position Title: Executive Assistant 

Department:  Executive 

Reports To: Chief Financial Officer / Chief Technology Officer 

 

Job Overview 

Kardigan is seeking an experienced, proactive, and detail-oriented Executive Assistant to support the Chief Financial Officer (CFO) and Chief Technology Officer (CTO) onsite in our Princeton office. The ideal candidate will thrive in a fast-paced environment, be able to juggle multiple items, anticipate the needs of both executives, and manage their schedules, communications, travel, and administrative functions with precision. This role goes beyond traditional executive support—it involves serving as the heart of the office, bringing positive energy to the culture, managing general office operations, and being the go-to person for site and administrative needs.  

As an Executive Assistant, you will ensure the seamless functioning of executive operations while fostering a collaborative and dynamic office environment. If you're someone who thrives in a multi-faceted role, enjoys taking on diverse challenges, and contributes to creating a positive and productive atmosphere, we want you on our team. 

 

Essential Duties and Responsibilities 

What You’ll Do 

• Executive Support:  Provide comprehensive administrative support to the CFO and CTO, including proactive calendar management, travel coordination, meeting preparation, and correspondence. Additionally, offer onsite support to other executives during interoffice visits and assist Directors attending onsite Board meetings. 

• Communication Management: Act as the primary contact for internal and external communications for the CFO and CTO, ensuring efficiency and discretion. 

• Meeting Coordination: Schedule and organize meetings, presentations, and events, ensuring smooth execution. 

• Project Assistance: Track and support key projects, ensuring deadlines are met and deliverables are completed. 

• Document Preparation: Draft and proofread presentations, reports, and correspondence, ensuring quality and accuracy. 

• Relationship Management: Build positive relationships with stakeholders, acting as a liaison between the CFO, CTO, and other departments. 

• Operational Support: Assist with board meetings, financial updates, and other executive functions. 

• General Office Support: Handle site-related administrative needs, manage office tasks, including supplies, maintenance, and on-site issues.  

• Office Culture: Contribute to a positive, collaborative office environment and support cultural initiatives. 

• Flexible Support: Jump in to assist with tasks beyond EA responsibilities, contributing  as needed. 

 

Who You Are 

• A Self-Starter: You’re proactive, taking ownership of tasks and anticipating executive needs. 

• Highly Organized: You excel at managing complex calendars, juggling priorities, and keeping everything running smoothly. 

• Discreet & Trustworthy: You value confidentiality and maintain discretion in all aspects of your work. 

• Detail-Oriented: You have a sharp eye for detail, ensuring consistent accuracy in everything you do. 

• Clear Communicator: You communicate effectively and professionally with executives, teams, and external partners. 

• Technologically Savvy: You’re proficient in Microsoft Office Suite (specifically Outlook). 

• Adaptable: You stay calm and focused, even when priorities shift or pressure rises. 

• Team Player: You’re eager to support the team’s success, from assisting executives to contributing to company initiatives. 

• Positive Energy: Your upbeat attitude helps foster a collaborative and positive office culture. 
   

Qualifications and Preferred Skills 

• 10+ years of experience in an executive assistant role, providing high-level support to senior leadership (C-suite executives preferred). 

• Strong proficiency in Microsoft Office Suite and other relevant software tools. 

• Excellent written and verbal communication skills. 

• Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment. 

• Experience in supporting executives in finance, technology, or similar industries is a plus. 

• A proven track record of taking initiative and delivering results with minimal supervision.