Executive Assistant to CEO

Job Overview:

The Executive Assistant will play a pivotal role in supporting the CEO of Karya by providing administrative, operational, and strategic assistance. The ideal candidate should be detail-oriented, highly organized, and able to handle a diverse set of tasks in a fast-paced environment.

Roles & Responsibilities:

Administrative Support:

•  Manage the CEO's calendar, including scheduling meetings,
  conferences, and travel.
• Coordinate logistics for internal and external meetings and events.
• Handle correspondence on behalf of the CEO, ensuring timely
  responses.

Strategic Assistance:

•  Assist in preparing presentations, reports, and data analysis for
  board meetings, stakeholder engagements, and team reviews.
• Conduct research on relevant topics to inform the CEO's decisions.
• Summarise and brief the CEO on important documents, emails, or
  other communications.

Communication:

• Act as a liaison between the CEO's office and other departments,
  ensuring effective communication.
• Draft, edit, and proofread official communication, including memos,
  announcements, and newsletters.

Miscellaneous Tasks:

• Manage day-to-day operational and administrative duties as
  required.
• Assist in personal tasks for the CEO, if required.

Qualifications:

● Bachelor's degree in business administration or related field.
● Minimum of 3-5 years of experience in an executive support role.
● Proficiency in Google Workspace and Notion.
● Strong organisational skills with the ability to multitask.
● Exceptional written and verbal communication skills.
● High level of professionalism and discretion.
● Ability to work in a dynamic, fast-paced environment.
● Familiarity with the industry and Karya's mission is a plus.