Workplace Specialist

KAYAK, part of Booking Holdings (NASDAQ: BKNG), is the world’s leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We’re also transforming business travel with a new corporate travel solution, KAYAK for Business.

As an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is in our DNA and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.

KAYAK is seeking an organized, hardworking, highly motivated individual to drive our global real estate projects, create world-class office experiences for employees and handle day-to-day office operations in our NORAM offices!

Note, this role is required to work from our Norwalk, CT office at least 3 days per week.

This role is two-fold:

Manage KAYAK's global Real Estate footprint

• Project manage office expansion projects, including overseeing renovations, office moves, or setting up new locations - always thinking of new ways to use our office footprint
• Act as liaison and coordinate between the group, sister brands, landlords and property management for leases, office maintenance and renovation projects, or compliance matters
• Ensure all our physical office spaces and relationships with building management teams, vendors, and suppliers are well maintained
• Act as a central point of contact and maintain organized records, proactive communication, while coordinating with internal teams, scheduling, and ensuring smooth workflow.

Office Management for Norwalk, Miami and São Paulo offices

• Create a positive, engaging, and inclusive workplace experience where your colleagues can do their best work
• Coordinate all office purchasing, inventory and manage weekly onsite and remote catering
• Maintain office budgets related to supplies, events, and all operational spending
• Support Office Leads and team up with Social Committee to coordinate various company outings & in-office events
• Be responsible for general upkeep and office maintenance needs.
• Manage vendor relationships, including existing contracts and developing new relationships
• Welcome visitors and interviewees, assisting in coordinating plans, including accommodation and transportation if needed
• Coordinate shipping and letter distribution
• Collaborate with Legal for all office operation-related contracts
• Provide light assistance to Executives for office operations and needs
• Be proactive; talk with employees and find out what keeps them happy and productive
• Oversee emergency procedures, fire safety, and first aid protocols
• Maintain adequate first aid supplies and ensure designated first-aiders are trained
• Communicate and enforce health and safety policies
• Be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
• Assist US Team Lead with admin tasks and coverage during PTO as needed

Please apply if you have:

• Strong time management and organizational skills
• Tackle problems independently where appropriate and set priorities
• Excellent verbal and written communication
• Real Estate and Office management experience with an understanding of daily operations in a fast-paced environment
• Passion for people - desire to create a world-class experience in our offices
• Collaborative Teammate
• Forward thinker, anticipating the needs of others
• Strong interpersonal skills; fun, professional, friendly demeanor; desire to assist others and face challenges head on
• Proactive - quick on your feet and an excellent multi-tasker
• Available to work in the office in Norwalk 3 days a week
• Familiarity with Google applications (Drive, Docs) and Slack
• Strong organization skills

Benefits and Perks:

• Work from (almost) anywhere for up to 20 days per year
• Focus on mental health and well-being:
  • Company-paid therapy sessions through SpringHealth
  • Company-paid subscription to HeadSpace
  • Company-wide week off a year - the whole team fully recharges (and returns without a pile-up of work!)
  • No meeting Fridays
• Paid parental leave
• Generous paid vacation + time off for your birthday
• Paid volunteer time
• Focus on your career growth:
  • Development Dollars
  • Leadership development
  • Access to thousand of on-demand e-learnings
• Travel Discounts
• Employee Resource Groups
• Competitive retirement and health plans
• Free lunch 2 days per week

There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. The range for this United States located role is $70,000.00 - 80,000.00.

In addition to a competitive base salary, roles are eligible for additional compensation and benefits including: annual cash bonus; health benefits; flexible spending account; retirement benefits; life insurance; paid time off (including PTO, paid sick leave, medical leave, bereavement leave, floating holidays and paid holidays); and parental leave and benefits.

Diversity, Equity, and Inclusion

At KAYAK, we aspire to be a workplace that fosters inclusion and reflects the diverse communities we serve. Hiring people with different backgrounds and perspectives is critical to innovation and to how we deliver great experiences for our users, partners, and teams. We strive to be an open and welcoming environment so that no matter who you are, you can be yourself.

We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job responsibilities, and to receive other benefits and privileges of employment. Please contact us to request an accommodation(s).