Administrative Assistant Part Time

Perks & Benefits:

At KCF, we are committed to providing best-in-class benefits, engaging development opportunities, and powerful perks that are focused on bringing out the best in you.

Full-time benefits include:

• 100% company-paid Medical, Dental, Vision, Disability, and Life Insurance premiums
• Health Savings Account with generous employer contributions
• Flexible work model for most positions, “work from home, work from anywhere”
• Competitive compensation & bonus opportunities
• Four weeks Paid Time Off; Paid Holidays + "Flex" Holiday
• 401(K) with company match
• Monthly cell phone and internet stipend
• $500 annual wellness reimbursement
• Learning culture committed to growth and continuous development

Mission & Values:

KCF Technologies exists to solve the world's machine health problems to drive safety and sustainability for our communities. We empower industry to eradicate downtime, waste, and injuries with KCF's Machine Health Solutions Platform. Learn more at www.kcftech.com

Curious about what working at KCF is really like? Explore Life at KCF here! If you’re an A-player who wants to be part of one of the most important companies revitalizing machine health across the world, KCF is the place for you. If our values resonate with you, please keep reading!  

Core Values: 

Smarts: We are humbly aggressive lifelong learners. 

Grit: We are scrappy, proactive problem solvers who don’t stop until the job is done. 

Drive: We demonstrate an insatiable hunger to serve others. 

Responsibility: We do the right thing and contribute to the greater good. 

Autonomy: We own our work and define how we do it, while aligned with the greater mission.  

Where You Come In:

We are currently seeking an Administrative Assistant to join our growing People Operations team in State College, PA! The ideal candidate must be able to work part-time from 8:00 am-1:00 pm EDT in-person at our State College, PA office. As an Administrative Assistant, you will be instrumental in fostering a welcoming and efficient office environment, ensuring a positive in-person experience for both employees and guests.

Part-Time Benefits:

• 80 hours Paid Time Off; Paid Holidays + "Flex" Holiday
• 401(k) with company match
• Monthly cell phone and internet stipend

Essential Functions:

• Greet and assist employees, customers, and guests, creating a positive and professional first impression.
• Provide general administrative support to staff and leadership as needed.
• Manage inventory and restock supplies in kitchen areas, restrooms, and office spaces.
• Oversee building access and issue identification badges for employees and visitors.
• Facilitate the ordering and tracking of office supplies and equipment.
• Coordinate office repairs, maintenance requests, and workspace updates.
• Manage administrative budget and ensure cost-effective purchasing.
• Serve as the point of contact for office vendors, including cleaning services, office supplies, food/beverage, and repair services.
• Receive and direct incoming calls and messages.
• Support employee engagement initiatives and enhance the overall in person experience.
• Coordinate parking and organization of physical office locations.
• Handle incoming and outgoing mail, including sorting and distribution.
• Organize meals and events (e.g., breakfasts, lunches) for employees, customers, and guests in the State College area.
• Maintain inventory and fulfillment of company-branded merchandise (swag), including ordering and distribution.
• Other duties as assigned by the supervisor and other KCF leadership staff.

Qualifications:

• High school diploma or equivalent required
• Valid U.S. Driver’s License and vehicle access with the ability to travel between KCF’s State College and Bellefonte offices as needed
• Available to work on a part-time basis from 8:00 am to 1:00 pm EDT
• Prior administrative experience
• Excellent communication skills (verbal and written); Must be timely/responsive, professional, clear, and concise
• Strong computer skills; highly proficient in MS Office

Work Environment & Conditions:

• Ability to walk, stand, and sit for long periods of time
• Ability to stand or sit while maintaining alertness for several hours at a time
• Must be able to lift or carry up to 50 pounds in weight
• Position requires bending, leaning, balancing, and crouching
• Ability to speak concisely and effectively communicate
• Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency

At KCF Technologies, we are an Equal Opportunity Employer. The only things we require for employment, compensation, advancement and benefits are performance and a good team attitude. No one will be denied opportunities or benefits, and no employment decisions will be made, on the basis of race, religion/creed, national origin, ancestry, sex, sexual orientation, gender, gender identity, age, disability that does not prohibit performance of essential job functions, protected veteran status, medical condition, marital status, pregnancy, genetic information, possession of a general education development certificate (“GED”) as compared to a high school diploma, or any other characteristic protected by applicable federal or state laws. KCF complies with applicable state and local laws governing nondiscrimination in employment in every location in which KCF has facilities.