Administrative Assistant - Civil Construction

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

We are looking to hire an Administrative Assistant for our Civil group in St. Louis, MO. This position will provide high-level administrative and organizational support to the Vice President in a dynamic civil construction environment. Ensure efficient office operations, assist in project management tasks, and facilitate communication between internal teams and external stakeholders.

Primary Responsibilities

• Manage the VP's calendar, schedule appointments, and coordinate meetings.
• Draft, edit, and format correspondence, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
• Support strategic planning meeting process with VP and maintain scorecard.
• Organize and maintain digital and physical files for contracts, project documents, and compliance records.
• Screen and route phone calls, emails, and inquiries.
• Coordinate travel arrangements and expense reporting for the VP.
• Prepare and distribute meeting agendas, minutes, and action plans.
• Generate data-driven reports using Excel, including charts and pivot tables for project analysis.
• Maintain records of union agreements, grievances, and meeting minutes.
• Assist in scheduling and organizing labor-management meetings, including preparation of supporting materials.
• Ensure compliance with collective bargaining agreements and company policies.

Minimum Qualifications

• Highschool Diploma plus a minimum of two years of experience supporting similar primary responsibilities.
• Advanced in Microsoft Office products.
• Ability to review and understand PDF documentation.
• Timberline & Salesforce experience a plus.

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All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.