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Administrative Assistant - Part Time

Phoenix, Arizona, United States

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

We’re looking for a reliable and detail-oriented Part-Time Administrative Assistant to support our team with essential administrative functions. This is a great opportunity for someone who enjoys organizing, thrives on accuracy, and takes initiative in a fast-paced environment. 

Primary Responsibilities 

  • Perform general filing and maintain organized digital job files 
  • Accurately enter data into company systems and databases 
  • Assist in preparing and completing weekly reports 
  • Maintain and update the bid schedule regularly 
  • Provide support to estimators with administrative tasks 
  • Ensure timely and consistent documentation and follow-ups 

Skills & Qualifications 

  • Proficient in Microsoft Excel 
  • Experience with Salesforce is a plus 
  • Strong organizational and time management skills 
  • Detail-oriented and proactive 
  • Self-starter who can work independently with minimal supervision 
  • Excellent written and verbal communication skills 

#LI-AG1

All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.

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For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

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For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

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Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.