Operations Manager, Bal Harbour

ABOUT KHAITE

KHAITE is a way of looking at the world. Shaped by formative encounters, cultural touchstones, and secret desires, this point of view comes to life through womenswear and accessories that find confidence in contrast. Each piece proposes a fresh balance of opposing elements- masculine and feminine, strength and softness, structure and fluidity- while embodying a signature sensuality and ease. 

Founded in 2016 by creative director Catherine Holstein and based in New York, KHAITE evolves with each season, building upon a foundation of robust yet polished items distinguished by exceptional materials, exquisite craftsmanship, and subtle yet striking details. 

 

ABOUT THE OPPORTUNITY

KHAITE is looking for an Operations Manager to join our team for our new store opening in Bal Harbour. 

The Operations Manager is a strategic leader responsible for driving operational excellence across all facets of the business, ensuring the seamless execution of store operations while upholding the elevated service standards of a luxury retail environment. This role oversees inventory integrity, omni-channel fulfillment, and cross-functional alignment, while developing and inspiring the store team to deliver an exceptional and highly efficient client experience.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

Omni-Channel Fulfillment

• Oversee the timely and precise execution of all omni-channel orders, in your store and across the network, ensuring adherence to established cut-offs, brand presentation standards, and packaging guidelines
• Monitor order flow and performance, proactively identifying risks, resolving discrepancies, and implementing solutions to mitigate delays
• Partner closely with Store Leadership and Client Advisors to prioritize high-value and time-sensitive client requests, ensuring a seamless and elevated experience
• Drive accountability within the operations team to consistently meet and exceed fulfillment SLAs

Inventory & Stock Management

• Lead the organization and maintenance of the stockroom to the highest luxury standards, ensuring an environment optimized for efficiency, accuracy, and selling support
• Oversee shipment processing, ensuring operational excellence in receiving, unpacking, ticketing, and merchandising organization
• Direct and execute all transfer activity with precision and urgency, ensuring timelines are met and inter-store communication is seamless
• Own inventory accuracy through cycle counts, strong stock control discipline, and prompt resolution of discrepancies
• Establish and uphold best-in-class inventory practices that support both operational efficiency and loss prevention
• Oversee Stock Repairs & Alterations, ensuring strict adherence to protocols and timely execution
• Lead the preparation and execution of Physical Inventory in alignment with company protocols and calendar, ensuring a precise count and comprehensive reconciliation process

Client & Service Excellence

• Champion a seamless partnership between sales and operations, ensuring back-of-house excellence consistently supports an elevated, client-centric experience
• Support with merchandise preparation for appointments, activations, and events, ensuring impeccable presentation and readiness
• Lead the intake and processing of client consignments with a focus on accuracy, efficiency, and timely closure, monitoring them regularly
• Ensure a best-in-class Client Repair and Aftersales experience through adherence to protocols and proactive communication
• Continuously identify opportunities to enhance operational processes that elevate the overall client journey
• Support the sales leadership team as needed with running the sales floor

Operational Excellence

• Monitor and drive full compliance with all operational policies, procedures, and brand standards through consistent coaching and accountability with the store team
• Act as an expert on the Point of Sale to support the team with any challenges or questions and protect the client experience and order accuracy
• Lead and regularly conduct comprehensive Store Maintenance walk-throughs, ensuring the space consistently reflects brand standards; Proactively identify and address maintenance needs while coordinating timely communication and resolution with internal partners and external vendors
• Lead execution of Visual Merchandising floorsets from an operational perspective, ensuring product readiness and accuracy
• Champion loss prevention initiatives through rigorous inventory control, policy adherence, and team awareness
• Oversee store opening and closing procedures, ensuring operational readiness and a consistently elevated environment
• Identify and implement process improvements that enhance efficiency, accuracy, and team productivity

Leadership & Development

• Lead, inspire, and develop the operations team, fostering a culture of accountability, precision, and operational excellence
• Oversee all aspects of operations team management, including hiring, onboarding, training, and ongoing development to ensure a high-performing and engaged team
• Conduct regular touch bases and performance conversations, providing clear direction, constructive feedback, and coaching to drive individual and team growth
• Own the scheduling and allocation of the operations team, ensuring optimal coverage aligned with business needs, shipment cadence, and peak selling periods
• Establish clear priorities and workflows, empowering the team to execute with efficiency and consistency
• Identify development opportunities and implement training plans to elevate skillsets across inventory management, fulfillment, and operational standards

Communication & Collaboration

• Serve as the primary liaison between store leadership, corporate partners, and cross-functional teams, ensuring clear, timely, and professional communication
• Drive alignment between sales and operations teams on inventory availability, order status, and client needs
• Provide consistent and strategic updates on operational performance, risks, and priorities
• Serve as a role model for operational excellence, demonstrating strong leadership presence and a commitment to continuous improvement

SKILLS & REQUIREMENTS

Interpersonal Skills:

• Strong leadership presence with the ability to inspire, develop, and retain high-performing teams
• Results-driven with a strategic and solutions-oriented mindset
• Elevated sense of ownership, accountability, and operational precision
• Highly proactive with the ability to anticipate business needs and drive execution
• Exceptional verbal and written communication skills
• Demonstrates sound judgment, adaptability, and a commitment to continuous improvement

Education/Experience:

• 3+ years of retail stock/operations management experience, luxury RTW experience preferred
• Strong Computer skills
• Organized & ability to multi-task
• Ability to work a flexible schedule based on business needs which includes, evenings, weekends and holidays

Please note: This job description does not list all the duties of the job. Employees may be asked by management to perform other duties. The employer has the right to revise this job description at any time.

 

OUR VALUES

• Creativity ~ We are always imagining, never imitating.
• Integrity ~ We do the right thing.
• Kindness ~ We value people and their ideas, so we act and speak with compassion.
• Agility ~ We move with intention, flexibility, and speed to stay ahead.
• Tenacity ~ We are insatiable. Our drive is relentless.

 

WE OFFER

The rate of pay offered will be dependent upon the candidates' relevant skills and experience. Other benefits include medical, dental, and vision programs, a company bonus plan, employee discounts and perks, a 401k plan with employer match, and other ancillary benefits.

 

KHAITE is an equal opportunity employer. We want to offer an inclusive environment of mutual respect where we welcome diversity and all our employees feel included, developed, and heard. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. KHAITE recruits and recognizes all types of talent and singularities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.