Office Manager & HR Admin

 

Kincell Bio engineers cells into therapies. With manufacturing facilities located in Research Triangle Park, NC and Gainesville, FL, Kincell Bio is a contract development and manufacturing organization (CDMO) with the mission to streamline CMC development, apply expertise in analytical and process development and GMP manufacturing, testing and release from early clinical to pivotal studies and product launch.  Kincell Bio is focused on supporting innovative companies developing immune cell therapies, including autologous and allogeneic CAR-T, TCR, TILs, Tregs and CAR-NK technologies. We offer challenging career opportunities, competitive benefits, and an environment that recognizes and rewards performance.

For more information, please visit our website at www.kincellbio.com.

 

Kincell is seeking a highly motivated Office Manager and Human Resources Admin who will be a key contributor to a dynamic and collaborative Human Resources and People Operations team. The Office Manager and HR Admin is a combination role encompassing office management and human resources responsibilities.  The Office Manager and HR Admin will play a vital role in our growing company, providing key administrative duties required for a successful business.  As Office Manager, the successful candidate will be responsible for day-to-day management of the business office, including planning and scheduling events, managing receptionist duties, and assisting with guest and executive travel. As HR Admin, the successful candidate will serve as administrator of our talent acquisition and benefits platforms, coordinate recruiting and hiring, and provide general HR assistance to employees.   

Essential Duties and Responsibilities 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. This list contains the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform role-related duties other than those contained in this document. 

Office Manager Primary Responsibilities: 

• Work with employee-led activity groups to schedule and organize events. 

• Maintain and order site refreshments, office supplies, swag items, and office services. 

• Assist executive staff with travel arrangements, reimbursements, and scheduling. 

• Assist in coordinating and hosting site visits, and managing meeting logistics such as invitations, room reservations, and catering. 

• Organize and prepare slide deck and materials for meetings such as town halls. 

• Assist with special projects as needed to support quarterly department goals. 
• Send site-wide and company-wide communications relating to site visits, employee engagement activities, etc. 

HR Admin Primary Responsibilities:

• Serve as administrator for HR department platforms and admin processes.  

• Assist staff with routine HR questions. 

• Update and maintain company compensation data and structure. 

• Coordinate recruitment, hiring, and onboarding of new employees. 

• Manage candidate communications and interview scheduling. 

• Update and maintain job postings for the company website and external job boards. 

 

Qualifications 

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.  

• Bachelor’s degree or equivalent work experience 

• 5+ years’ experience in office management, executive administration, or human resources 

• Excellent communication skills 

• Demonstrated ability to maintain confidential employee and business information. 

• Proficiency in MS Office  

 

Travel Requirements 

• Little to none 

 

Location 

• This is an office-based position located at the Gainesville, FL site.  

#LI-Onsite 

Kincell Bio provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable, federal, state, and local laws. Kincell Bio complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

NOTE TO EMPLOYMENT AGENCIES: Kincell Bio values our relationships with our Recruitment Partners. We will only accept resumes from those partners who have been contracted by a member of our Human Resources team to collaborate with us. We are not responsible for any fees related to resumes that are unsolicited or are received without contract.