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Executive Admin

Venice, CA

Job Title: Executive Admin

Company Overview

Our mission is to be the most trusted AI company. We are an innovative startup at the forefront of the AI transformation, building a secure and controllable way for enterprises to adopt AI. Giving enterprises full control over their data and how AI interacts with it is core to our thesis and product differentiation. We also ship an end-user product that supports different AI interface modalities, including chat, the power to securely use private data through SaaS integrations, the ability to build agents and assistants, and the ability to build multi-step workflows that automate mundane tasks.

Positioned at the forefront of a major technical revolution, we are on track to be one of the great companies in the AI industry. Join us on this exciting journey and make a lasting impact on the future of AI technology.

Job Description

We are seeking an exceptional Executive Admin to provide comprehensive support to our executive team. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. This role is crucial in ensuring the smooth operation of our executive office and requires a proactive and adaptable individual.

Responsibilities

  • Manage schedules for the executive team, including coordinating meetings, appointments, and travel arrangements
  • Plan and execute local events, as well as collaborate with the marketing team on conference engagements, such as managing booth logistics
  • Assist with recruiting coordination, including communicating with candidates and scheduling interviews
  • Oversee office management, ensuring a well-maintained and efficient work environment
  • Provide ad hoc support for marketing efforts as needed
  • Handle confidential information with discretion and maintain a high level of professionalism

Required Qualifications

  • Bachelor's degree or equivalent experience
  • Minimum of 3 years of experience as an Executive Admin or similar role, with a proven track record of supporting high-level executives
  • Excellent verbal and written communication skills
  • Strong organizational skills and meticulous attention to detail
  • Proficiency in Google Workspace
  • Ability to multitask, prioritize, and adapt to changing priorities in a fast-paced environment
  • On-site presence in Venice CA, 4 days a week

What We Offer

  • Competitive salary and equity package
  • Comprehensive health, dental, and vision insurance
  • Unlimited vacation and paid time off policies
  • A flexible and dynamic work environment with opportunities for growth and development
  • The chance to be part of a groundbreaking company shaping the future of AI technology

Company Culture

  • Start-up and entrepreneurial mindset: High-energy, passionate, and willing to put in extra effort to ensure success, while maintaining a healthy work-life balance
  • Strong ownership culture: Complete ownership of core responsibilities, while welcoming ideas and contributions from everyone
  • Fast-paced and action-oriented: Focus on high velocity, minimal processes, and utilizing existing solutions to maximize productivity
  • Empathy, open-mindedness, and constructive feedback: Respect diverse working styles, encourage data-informed decisions, and build understanding through direct communication
  • Collaboration and support: Foster an environment where employees work together, rely on each other, and support one another through challenges

If you are a highly organized, proactive, and skilled Executive Admin looking to make a meaningful impact in a cutting-edge AI company, we would love to hear from you. Apply now and join our team of visionaries in shaping the future of AI technology.

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