Planning & Scheduling Manager

We are Oregon’s premier commercial general contractor, dedicated to delivering quality buildings that serve and enrich our communities. Our teams consistently bring their 'A' game to every project, establishing Kirby Nagelhout Construction Co. as the contractor of choice for complex, high-impact construction. From schools to resorts to fire stations, and everything in between, we take pride in creating memorable projects that stand the test of time.

The Planning and Scheduling Manager will provide team leadership by completing activities to assist, guide and train Project Superintendents and Project Teams in preparation and management of project schedules. This role will guide schedule construction, sequencing, develop and deliver training, and supervise critical path analysis.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Develops, prepares, and regularly updates detailed project schedules in collaboration with Project Managers, Superintendents, and project teams
• Participates in all phases of the construction planning and scheduling process including proposal schedules, baseline schedules, and ongoing schedule updates
• Works closely with Project Managers and Superintendents to ensure schedules reflect realistic construction sequencing, trade coordination, and field operations
• Performs schedule reviews to ensure best practices and effective scheduling methodologies are utilized and communicates recommendations to project teams
• Supports project teams in developing and maintaining short-term look-ahead schedules to assist with coordination of upcoming work activities
• Identifies schedule risks, constraints, and potential delays and collaborates with project teams to develop mitigation or recovery strategies
• Conducts critical path analysis and assists project teams in evaluating schedule impacts related to delays, scope changes, or unforeseen conditions
• Supports project teams with schedule analysis related to change orders, delays, impacts, and potential claims
• Assists project teams in delay prevention, schedule recovery planning, and root cause analysis when schedule issues arise
• Assists with development and training processes related to scheduling operations
• Visits job sites as necessary to review project status and ensure schedule updates accurately reflect field progress
• Attend project related meetings and/or jobsite-specific meetings where emphasis on schedule is discussed
• Prepares and distributes schedule updates, reports, and analyses for internal teams and project stakeholders
• Supports preconstruction efforts through development of proposal schedules and planning input
• Establishes and promotes company best practices related to CPM scheduling.
• Assists with development and delivery of internal scheduling training and guidance for project teams
• Collaborates with operations, marketing, and preconstruction teams in support of project pursuits and scheduling strategies
• Supports recruitment and evaluation of scheduling staff or consultant schedulers when necessary
• Maintains awareness of external factors that may impact project schedules such as weather patterns, material availability, labor markets, and regional considerations
• Integrate scheduling tools with project management or modeling software when appropriate
• Manages and coordinates in-person scheduling support across project teams when necessary
• Provides planning and scheduling support across multiple active projects simultaneously

Requirements and Qualifications

• Bachelor’s degree in Engineering or Construction Management and/or 8-10 years of construction management experience preferred
• Excellent written and verbal communication skills
• Ability to read and understand plans, drawings, and specifications
• Knowledge of schedule logic and sequence required
• Ability to lead internal scheduling training classes
• Broad knowledge of types of construction projects and delivery methods
• Proficient with MS Office Suite, MS Project or P6 (scheduling), Bluebeam, Procore or Sage (construction management), and PowerPoint or Prezi (presenting)
• Experience with BIM/Navisworks/Autodesk is preferred
• Efficient in time management, the ability to multi-task and adhere to/meet deadlines along with a strong attention to detail
• Must have a strong customer-oriented approach and demonstrate professional demeanor
• Current driver’s license and insurable driving record

Physical Demands and Work Environment 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stop, kneel, crouch, or crawl.

Benefits

Kirby Nagelhout Construction Company benefit offerings cover medical, dental, vision, a Flexible Spending Account (FSA), Health Reimbursement Account (HRA), One Pass, life insurance, mental health wellbeing, medical transportation, supplemental insurance for tough situations life throws at you, a generous 401k plan, and accrued paid time off (PTO).

Employment Eligibility & Relationship Disclaimer

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.