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Coordinator, Administrative (Kosign)

Los Angeles

The Role:

KOSIGN is a new business within Kobalt Music Group, built to deliver premium, global music publishing administration for the world’s most independent and forward-thinking songwriters, producers, and artists. As Administrative Coordinator, you’ll be the operational hub for a fast-moving team driving artist onboarding, deal flow, partnerships, and platform growth.

In this role, you'll support key business activities across operations, partnerships, marketing, and product. You’ll work directly with leadership and cross-functional stakeholders, enabling us to move faster, stay aligned, and deliver exceptional service. This is a unique opportunity to help scale a new platform within one of the music industry’s most respected companies.

What You’ll Do:

Project & Task Coordination

  • Manage project details and task lists across marketing, product, onboarding, and strategic initiatives.
  • Build and maintain systems to track cross-functional deliverables and ensure accountability.
  • Report on team goals and KPIs related to artist growth and platform performance.

Team Operations & Support

  • Support team logistics including vendor coordination, tool management, and budget tracking.
  • Maintain internal knowledge resources and process documentation.
  • Schedule meetings, prepare agendas, take notes, and track action items.
  • Assist executives with scheduling and general departmental coordination.

Partnership & Business Development Support

  •  Coordinate timelines and deliverables for external partnerships.
  • Prepare briefing materials and track follow-ups to support relationship management.
  • Maintain CRM systems and ensure up-to-date records on active opportunities and partners.

Data & Reporting Assistance

  •  Help prepare reports on platform growth, marketing, revenue, and partner success.
  • Collaborate with stakeholders to pull data, draft summaries, and build presentations.
  • Conduct market research to identify new opportunities and support strategic planning.

What You’ll Bring:

  • Demonstrable work experience in operations, project coordination, business support, or EA roles - ideally in music, tech, or startup environments.
  • Exceptional organizational skills with a proactive, detail-oriented mindset.
  • Strong written and verbal communication skills.
  • Proven ability to juggle multiple projects and prioritize effectively.
  • Familiarity with tools such as Notion, Tableau, Google Workspace, Monday.com, or other CRM/project tracking tools.
  • A genuine passion for music and supporting creators.
  • Ambition to grow into roles in business development, operations, product, or marketing.

Additional Skills That Could Add Value:

  • Experience in the music or entertainment industry.
  • Interest in publishing, copyright, or music tech innovation.
  • Analytical mindset with a comfort level working with data and performance metrics.
  • A love of systems, process improvement, and team enablement.

What Success Looks Like:

In 1 month: You’ll have a strong grasp of the team’s systems, priorities, and ongoing initiatives. You’ll be effectively supporting meeting flow, task tracking, and internal communications.
In 3 months: You’ll be independently managing timelines and cross-functional deliverables, helping keep the team on track and aligned.
In 6 months: You’ll be a trusted operational partner helping to streamline workflows, support high-priority partnerships, and contribute to reporting and strategic growth.

Key Behaviours for Success:

At KOSIGN, how you work is just as important as what you do. For this role, we’re looking for someone who demonstrates:

Organizational Excellence. You bring structure to complexity, create clarity, and help others focus.
Communication & Teamwork. You support clear information flow and alignment across multiple teams.
Initiative & Ownership. You proactively identify ways to improve workflows and contribute to team outcomes.

Interview Process:

  • Introductory call with our Recruitment Team
  • Interview with hiring manager(s)
  • Final onsite interview with KOSIGN team members
  • Feedback at every stage

We aim to complete the hiring process within three weeks. If delays arise, our team will keep you informed.

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, FINNEAS, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we’re happy to help.

If this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen here to songs by our talented creators, especially curated to get you in the right mood when looking for the next challenge! 

IMPORTANT NOTICE

US: Applicants must be eligible to work in the United States. A full background check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.

LA Pay Transparency Law: The range provided is for Los Angeles-based hires only and will be commensurate with candidate experience. Pay ranges for candidates in other locations other than Los Angeles may differ based on the cost of labor in that location. 

Pay range: $45,000 - $55,000 



The range provided is for Los Angeles-based hires only and will be commensurate with candidate experience. Pay ranges for candidates in other locations other than Los Angeles may differ based on the cost of labor in that location.

Pay range:

$45,000 - $55,000 USD

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