Assistant, Business Affairs

We are looking for a bright, detail-oriented, and organized administrative assistant to support our Business Affairs department in our Los Angeles office. In joining our team, you will have the opportunity to learn the legal aspects of the music business, while actively liaising with various departments across Kobalt Music Group. This is an exciting opportunity to grow your career within a close-knit and supportive global team in the dynamic world of music publishing.

WHAT YOU WILL DO: CORE RESPONSIBILITIES:

• Prepare and process legal agreements for signature, create deal summaries, draft correspondence and process terminations.
• Track and manage deals from inception to completion. Input deal status information into Salesforce (or other systems used by Kobalt) to ensure data accuracy for team access and reporting, generating summaries or reports as needed.
• Maintain and update departmental spreadsheets, calendars, and databases; manage departmental filing.
• Verify invoices, raise purchase orders and diligently track payments as necessary.  Create and submit expense reports.
• Light drafting, including without limitation letters of direction, NDAs and other routine legal documents, as requested.
• Perform other general office duties (e.g. coordinating occasional travel, scheduling meetings, etc) and special projects, as requested by members of the BA team.

WHAT YOU WILL BRING: SKILLS & EXPERIENCE:

• Demonstrated working experience in a similar administrative or legal support role, ideally in a fast-paced, high-volume environment
• Ability to work independently, manage multiple matters simultaneously and adapt quickly to changing priorities
• Exceptional organizational and prioritization skills with meticulous attention to detail and a strong sense of follow-through
• Strong proficiency in all Google Suite and Microsoft Office programs, as well as the ability to rapidly learn new internal systems quickly (experience with Netsuite, DocuSign, SAP Concur, and/or Salesforce is a plus).
• Strong verbal, written and interpersonal communication skills and ability to maintain the highest level of confidentiality
• A keen interest in and knowledge of music publishing and broader music business is strongly preferred.

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we’re happy to help.

If this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen here to songs by our talented creators, especially curated to get you in the right mood when looking for the next challenge! 

IMPORTANT NOTICE

US: Applicants must be eligible to work in the United States. A full background check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.

LA Pay Transparency Law: The range provided is for Los Angeles-based hires only and will be commensurate with candidate experience. Pay ranges for candidates in other locations other than Los Angeles may differ based on the cost of labor in that location. Pay range: $23 - $25