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Senior Stock Administrator

Mountain View, CA

Kodiak Robotics, Inc. was founded in 2018 and has become a leader in autonomous ground transportation committed to a safer and more efficient future for all. The company has developed an artificial intelligence (AI) powered technology stack purpose-built for commercial trucking and the public sector. The company delivers freight daily for its customers across the southern United States using its autonomous technology. In 2024, Kodiak became the first known company to publicly announce delivering a driverless semi-truck to a customer. Kodiak is also leveraging its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense.

Kodiak is seeking an experienced and detail-oriented Stock Administrator to manage and administer the Company’s equity programs. This role requires high accuracy, confidentiality, and a thorough understanding of equity compensation plans. The ideal candidate will work closely with cross-functional teams, including Legal, HR, Payroll, and Finance, to ensure seamless execution of equity transactions and compliance with relevant regulations.

In this role, you will:

  • Administer and manage Kodiak’s equity current and future programs, including stock options, RSUs, and ESPP.
  • Lead the implementation and maintenance of equity administration systems to ensure data integrity and accuracy.
  • Maintain accurate records of equity transactions, including grants, exercises, cancellations, and releases.
  • Serve as the primary point of contact for employee inquiries related to equity compensation.
  • Collaborate with internal teams and external vendors to ensure compliance with securities laws and tax regulations.
  • Prepare and file required documentation with regulatory bodies, ensuring all filings are accurate and timely.
  • Generate reports and analyses on equity compensation, including dilution, expense forecasting, and financial statement disclosures.
  • Support internal and external audits by providing necessary documentation and responding to inquiries.
  • Develop and deliver training sessions and educational materials to help employees understand their equity compensation.
  • Stay updated on industry trends and best practices to continuously improve equity administration processes.

What you’ll bring:

  • Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
  • 5+ years of experience in stock administration or equity compensation.
  • Certified Equity Professional (CEP) designation preferred.
  • Proficiency in both public company and private company equity administration software (e.g., Carta, eTrade, Fidelty, etc.).
  • Familiarity with ASC 718 and experience in preparing related financial disclosures.
  • Strong understanding of equity compensation plans and related tax and legal implications.
  • Excellent organizational skills and attention to detail.
  • Ability to handle sensitive information with confidentiality and integrity.
  • Strong communication and interpersonal skills, with the ability to work collaboratively across teams.
  • Experience in a high-growth, technology-driven environment.
  • Proficiency in Microsoft Office Suite, especially Excel.

What we offer:

  • Competitive compensation package including equity and biannual bonuses
  • Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Anthem, and Guardian (including a medical plan with infertility benefits)
  • Flexible PTO and generous parental leave policies
  • Our office is centrally located in Mountain View, CA
  • Office perks: dog-friendly, free catered lunch, a fully stocked kitchen, and free EV charging
  • Long Term Disability, Short Term Disability, Life Insurance
  • Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health
  • Fidelity 401(k)
  • Commuter, FSA, Dependent Care FSA, HSA
  • Various incentive programs (referral bonuses, patent bonuses, etc.)

Actual starting pay will be based on job-related factors, including exact work location, experience, relevant training and education, and skill level. Please note that the compensation details listed above are base salary only and do not include bonus, equity, or benefits.

California Pay Range

$165,000 - $200,000 USD

Actual salary ranges will be based on job-related factors, including exact work location, experience, relevant training and education, and skill level. Your recruiter can share more about the specific salary range for the role location or, if the role can be performed remote, the specific salary range for your preferred location, during the hiring process. Please note that the compensation details listed above are base salary only and do not include bonus, equity, or benefits.
 
At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law.
 
In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate’s residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate’s residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions, under terms and conditions set forth at Kodiak’s sole discretion, or, as an alternative, opt not to proceed with the candidate’s application. If applicable, Kodiak may provide visa sponsorship for eligible candidates.

 

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