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Legal Administrative Assistant | Immigration

Omaha, Nebraska, United States

Legal Administrative Assistant | Immigration

Koley Jessen is a dynamic law firm powered by dynamic people. The firm is seeking a reliable, and driven Immigration Legal Administrative Assistant to work closely with attorneys and paralegals to provide over-the-top service and achieve the best results for our clients. 

Our collaborative culture drives our ability to solve complex and challenging client problems with imagination and determination. Our investment in one another drives our success and ensures that Koley Jessen will always be a great place to work. Every team member is a vital part of any legal matter.  The Immigration Legal Administrative Assistant partners with attorneys and paralegals to provide solutions to our clients, creating unlimited learning opportunities and increased levels of engagement.  The Immigration Legal Administrative Assistant will also be a member of the Legal Administrative Assistant team and collaborate with other Legal Administrative Assistants on projects as needed.  

An Immigration Legal Administrative Assistant at Koley Jessen has the ability to multitask in a consistently fast-paced environment and possesses proficiency in Microsoft Office applications while embracing relevant technology to actively improve his/her skills through formal and informal learning/training.  The Immigration Legal Administrative Assistant will also possess effective verbal and written communication skills and has the ability to adapt his/her communication style to suit different audiences.  An eagerness to learn and perform at a high-level of engagement and practice critical thinking skills is ideal.

Job Responsibilities Include:

  • Administrative tasks (frequent telephone communication with clients, attorneys and internal staff, expense report preparation, printing, scanning, mailings, calendar management and scheduling, maintaining and organizing electronic files, and possible coordination of travel arrangements)
  • Legal-specific tasks (document revisions, conversions, redlining, file preparation, docketing and immigration tracking relevant to deadlines)
  • Other higher-level tasks as assigned
  • Tasks specific to Immigration and Employment include:
    • Correspond with foreign nationals (primarily in English or Spanish) to gather documentation, prepare nonimmigrant visa applications, and schedule consular appointments
    • Assist attorneys and clients with consular processing of nonimmigrant visa applications
    • Prepare immigration filing packets and related materials

Who We Want:

  • A focused and organized professional with precise attention to detail and a desire to deliver impeccable service for clients
  • A critical thinker with exceptional written and oral communication skills, both in Spanish and English, and the ability to simplify and explain complex topics to clients in an understandable manner
  • An organized project manager who can balance multiple projects at various stages, while ensuring timely completion of work and meeting all deadlines
  • A dedicated and driven individual who wants to be a part of a larger team to help guide clients through the immigration process
  • An individual with a growth mindset who wants to develop his or her skills and assist the team in the pursuit of continuous improvement

What You Need:

  • At least two years as a legal or administrative assistant; prior experience in immigration law strongly preferred
  • Proficiency in Microsoft Office (especially Excel) and comfort with other software tools
  • Strong interpersonal skills and the ability to communicate clearly and professionally
  • Ability to proactively manage deadlines and handle competing priorities
  • Accuracy and precision in all aspects of work
  • Ability to work effectively in a team setting
  • Strong academic and professional background

What We Offer:

  • A people-focused and results-orientated culture
  • Programs and activities to enhance your wellbeing
  • Continuous learning and professional development opportunities
  • Competitive salary and a robust benefits package including medical, dental, vision, life and long-term disability insurance options, 401(k) with Firm contribution, and Employee Assistance Programs
  • A beautiful central Omaha office equipped with modernized workspaces

Koley Jessen offers a competitive salary, excellent benefits including 401(k) with firm contribution, and the opportunity for professional development.  Koley Jessen is a dynamic law firm powered by highly-talented people. Our collaborative culture drives our ability to to provide over-the-top service and achieve the best results for our clients. Our investment in one another fuels our success and ensures that Koley Jessen will always be a great place to work and to grow professionally.

Koley Jessen celebrates, supports and promotes diversity and inclusion and is an Equal Opportunity Employer inclusive of protected veterans and individuals with disabilities. Koley Jessen strictly prohibits any discrimination or harassment based on a person’s race, color, sex, national origin, ancestry, age, disability, religion, military and veteran status, sexual orientation, gender identity, gender expression, genetic information, pregnancy, or any other ground prohibited by law.

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