Executive Assistant

LA28 does not provide relocation assistance.

The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.

LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what’s next through sport, community and the power of our differences.

The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community’s creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.

The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors. 

Values and Behaviors:

• Optimism – Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
• Integrity – We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn’t easy
• Excellence – We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
• Inclusion – We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
• Co-Creation – We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
• Boldness – We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo

Executive Assistant to Chief Officers:

The Executive Assistant will support four Chief Officers and will be an integral part of the leadership team, primarily responsible for managing and representing the executive’s office, coordinating high-level meetings and events, and ensuring seamless day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced environment while supporting departmental objectives. This position offers a unique opportunity to expand your professional network, gain valuable experience, and grow with the organization as we prepare for the 2028 Olympic and Paralympic Games! 

Key Responsibilities:

• Fully manages and represents the office of a number of C-Suite Executives; inclusive of but not limited to management of their calendar, email inbox and personal and business contacts, travel and other logistics. 
• Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of a smooth and efficient meeting. 
• Supports their Executives and their leadership teams in delivering departmental objectives. 
• Plan and book extensive travel and associated expense management. 
• Manage heavy calendars, including internal and external meetings. 
• Work closely with the CEO’s Assistant on priorities for the Leadership Team.
• Maintains confidential personal information of Senior Executive and ensures information is handled appropriately. 
• Acts as a communications liaison with the Functional Area as required, including composing and sending outgoing responses and teamwide communication on behalf of the Senior Executive. 
• Responds to inquiries or refers them to the appropriate destination. 
• Partner with team members and other colleagues across the organization to provide back-up support when necessary.  

Background & Qualifications:

• 3-5 years’ experience in a senior executive support level capacity with increasing responsibilities. 
• Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization. 
• Able to observe and maintain the utmost confidentiality. 
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency. 
• Comfortable with modern collaboration platforms including Slack, Teams and SharePoint.
• Ability to thrive in a fast-paced, ever-changing environment.  

Position Requirements:

• Ability to work in an open office environment, on-site 5 days per week 
• Willingness to travel and work irregular hours, including evenings and weekends.

Education:

• Bachelor's Degree or equivalent work experience

Expectations:

• Ability to handle deadline-intensive work and communicate clearly, succinctly, and effectively.
• Detail-oriented with exceptional organizational and problem-solving abilities.
• Strong interpersonal skills, including the ability to interact diplomatically and professionally with senior executives, staff, and external partners.
• Concise grammatical skills, excellent oral and written communication skills.
• Ability to work well in a fast-paced, dynamic environment both autonomously and collaboratively.
• High level of personal integrity and professional ethics; ability to maintain absolute confidentiality.
• Strong work ethic, client-service orientation, and sound judgment, knowing when to escalate issues.
• Proactive, self-starter attitude with the ability to independently organize and manage projects to completion.
• Natural curiosity and analytical skills, capable of identifying and prioritizing issues while providing alternative solutions.
• Positive, team-oriented, and collaborative attitude.
• Ability to anticipate needs, effectively block and tackle for the executive while remaining approachable and helpful. 

Submission Requirements:

• Resume

The annual base salary range for this position is $70,000.00 - $80,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.