AP Specialist

At Landmark Theatres we are Movies and more! We are focused on enhancing your escape through the diversity of our curated content: Films, Music, Sports, Gaming, Live Events, Streaming, etc. Landmark is known for historic theatres as well as those with neighborhood charm and contemporary locations with all the latest amenities. We offer all the regular movie concession fare you expect, as well as beer, wine, and other spirits at many locations. We are also focused on bringing you state-of-the art presentation and a safe environment for you to experience it. 

Under the general supervision of the AP Manager, the AP Specialist will be responsible for the following duties and responsibilities:

Essential Duties and Responsibilities:

Daily Duties

• Open, sort, and distribute incoming USPS mail related to Accounts Payable.
• Monitor and manage the AP inbox; respond promptly to inquiries from theatres, managers, and vendors.

Invoice Processing & Full-Cycle Accounts Payable

• Receive, review, verify, code, and accurately enter vendor invoices into the accounting system.
• Ensure proper approvals are obtained in accordance with company policies and procedures.
• Maintain organized digital and physical invoice records for audit and reference purposes.

Payment Processing

• Prepare weekly check runs upon receipt of required approvals.
• Review payment batches for accuracy and completeness prior to issuing payments.

Vendor Management & Reconciliation

• Set up new vendors and maintain existing vendor profiles, ensuring W-9s and tax documentation are current and accurate.
• Reconcile vendor statements on a regular basis; research and resolve outstanding balances, credits, and discrepancies.
• Serve as the primary point of contact for vendor inquiries regarding payment status or invoice discrepancies.
• Professionally resolve escalated vendor issues in collaboration with internal departments as needed.

Month-End Close & Reporting

• Assist with month-end close activities, including:
• Reconciling the AP subledger to the general ledger.
• Supporting journal entry preparation and documentation.
• Provide AP aging reports and other requested financial data to management.

Employee Expense Management

• Review employee expense submissions for receipts, proper coding, and required approvals prior to reimbursement.
• Communicate with employees to resolve missing documentation or policy violations.

Compliance, Controls & Process Improvement

• Ensure adherence to internal controls, company policies, and accounting best practices.
• Maintain strict confidentiality of financial information and vendor data.

Cross-Functional Collaboration

• Support special projects, system upgrades, and process improvements as assigned.

Minimum Qualifications

• Minimum of 3–5 years of full-cycle Accounts Payable experience in a high-volume environment.
• Strong knowledge of invoice processing, vendor management, and payment cycles.
• Experience preparing weekly check runs and reconciling vendor statements.
• Excellent written and verbal communication skills for vendor and internal correspondence.
• Ability to work independently while collaborating effectively with cross-functional teams.

 

This is an Onsite Position

FOR CALIFORNIA APPLICANTS ONLY: Please read and review our Notice to California Applicants.