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Executive Assistant to CEO

Vancouver, Washington, United States

Later is the enterprise leader in social media and influencer marketing software, services, and data, trusted by leading brands and agencies worldwide. Following our acquisition of Mavely, the Everyday Influencer Platform®, Later enables brands to scale creator partnerships from nano to premium influencers while managing social media content and campaigns across all major social and affiliate networks. Through proprietary performance data, marketing leaders can drive attributable sales and optimize social commerce with our software platform or award-winning services. 

Later is founded on two success stories that began in 2014: Mavrck, the industry-leading influencer marketing solution (now Later Influence™), and Later, the best social media management platform (now Later Social™) and first-to-market link in bio tool, Later Link in Bio. In 2024, Mavrck and Later officially joined together as one unified business, with a shared vision: to enable the world to make a living with their creativity.

We’re trusted by the top social platforms, with partnerships and integrations with Meta, TikTok, X/Twitter, LinkedIn, YouTube, and Pinterest.

We enable marketers to create high-performing content and engage in authentic collaborations with creators to reach new audiences, drive engagement, and generate predictable ROI. 

About this position:

We are looking to hire an Executive Assistant to support our CEO. This is an exciting opportunity for a highly organized and driven individual who is passionate about the world of Tech/SAAS. We are looking for someone ambitious, curious, and thrives in a high-growth, fast-paced environment. You are proactive, take initiative, and enjoy building processes to increase efficiency. You will work closely with all departments and various stakeholders across our organization to be in the know and ultimately contribute to the continued success of Later through support to our CEO.

** please note that we will only be considering applicants who are prepared to commute daily to our Vancouver, Washington office**

What you'll be doing:

  • Manage the CEO’s calendar and schedule meetings, organize/prioritize time-sensitive and confidential information
  • Work with the CEO to help him stay on top of a large volume of information by reviewing, assembling, and disseminating information 
  • Make travel and accommodation arrangements as required
  • Calendar management for internal and external meetings (partners, investors, customers) and some calendar support for the broader executive team
  • Communicate with the board of directors on meeting times and logistics 
  • Manage CEO and executive expenses and prepare weekly, monthly or quarterly reports for finance
  • Format information for internal and external communication – messages, emails, presentations, reports
  • Take minutes during meetings and communicate key information and action items to stakeholders
  • On-site office coordination of the Vancouver, Washington office, in partnership with broader facilities team
  • Additional tasks as needed, including both in- and out-of-office needs 

We are committed to building an inclusive, supportive place for you to do the best and most rewarding work of your career. If you identify with any of the following, we encourage you to apply!

  • 3+ years of working experience in an administrative position or as an Executive Assistant, ideally to a CEO or COO 
  • Experience with email, Slack, G-suite and some familiarity with Asana
  • Experience communicating with various stakeholders in a remote or in-person professional setting
  • Experience solving complex problems involving multiple stakeholders
  • Experience in a work environment with a high level of change and intensity
  • Experience working with sensitive and confidential information and demonstrating a high level of discretion
  • Highly organized, thorough, and detailed oriented with a high level of accuracy
  • Self-motivated, diligent, and able to work both autonomously and collaboratively
  • Superior communication skills, both written and verbal

Nice to Haves: 

  • Previous experience working in a high-growth environment, supporting C-suite executive(s)
  • Post-Secondary diploma or degree 

How you work: 

  • You’re proactive and results-driven, always taking initiative, aligning your actions with company goals, and delivering consistent outcomes. 
  • Strategic and forward-thinking, you balance immediate needs with long-term opportunities to drive impactful, innovative results.
  • Your curiosity fuels success, keeping you sharp on industry trends, competition, and our cross-functional business dynamics. 
  • Adaptable and resourceful, you handle shifting priorities with ease, manage your time effectively, and know when to ask for support.
  • You share insights to help the team stay ahead and make informed decisions.
  • You bring positivity and resilience to every challenge, tackling obstacles with grit and optimism that inspires those around you. 
  • You lead with emotional intelligence, building trust, supporting others, encouraging growth, and fostering strong relationships through empathy and collaboration.

Hours and Travel:

  • This position may require occasional evening or weekend work to accommodate the CEO's schedule.
  • Travel may be required occasionally for meetings, conferences, or other business-related events.

Our approach to compensation:

We take a market-based & data-driven approach to compensation. We leverage data from trusted third-party compensation sources to help us understand the market value of a role based on function, level, geographic location, and scope. We evaluate compensation bi-annually, including performance and market-related factors.

Our salaries are benchmarked against market Total Cash Compensation for the geographic location of our job posting. Compensation for some roles is structured as On Target Earnings (OTE = base + commission/variable) while for others it is structured as Salary only.

To comply with local legislation and ensure transparency, we share salary ranges on all job postings. Skills, experience and other factors help determine the final salary we offer which may vary from the original range posted. 

Additionally, all permanent team members are granted stock options and are eligible to participate in various benefits plans as part of their overall compensation package.

Salary Range: 

$75,000 - 90,000 USD

 

#LI-Hybrid

Where we work

We have hubs in Boston, MA; Vancouver, BC; Toronto, ON; Chicago, IL; and Vancouver, WA. For select positions, we are open to hiring fully remote candidates. We post our positions in the location(s) where we are open to having the successful candidate be located. 

Diversity, inclusion, and accessibility

At Later, we are committed to fostering a culture rooted in an inclusion-first mindset at every level of the company, embracing the importance of hiring and building teams for culture add rather than culture fit. We openly build and maintain unbiased hiring, pay, and promotion practices to create a foundation for an equitable workplace, paving the way for systemic change.

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, national origin, disability, or age. Please let us know if you require any accommodations or support during the recruitment process.

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