Back to jobs

Executive Assistant

Redwood City, CA, United States

Are you a resourceful and organized professional ready to make a direct impact at the highest level? We’re seeking an Executive Assistant to support our CEO in amplifying his productivity, both personally and professionally. Based in Menlo Park, CA, this role provides an exciting opportunity to work closely with the CEO, gaining a deep understanding of his routines, priorities, and approach to leadership.

In this dynamic, hands-on environment, you’ll bring your initiative and problem-solving skills to anticipate needs and tackle challenges confidently, even in evolving and ambiguous situations. You’re energized by improving processes, streamlining tasks, and making decisions that allow the CEO to focus on his vision and highest priorities.

As Executive Assistant, you’ll shadow the CEO daily, observing his workflow and identifying ways to increase efficiency and enjoyment in both his professional and personal life. You’ll manage tasks he prefers to delegate, seamlessly handling details and finding solutions that make a real difference. Your primary focus will be on supporting the CEO in an Executive Assistant capacity, which comprises roughly 70% of the role. We’re also seeking someone who is flexible and enthusiastic about taking on personal tasks, which will make up about 30% of your responsibilities. 

If you’re excited about building a strong, impactful partnership with a visionary leader and thriving in a role where no two days are the same, we’d love to meet you!

Responsibilities:

High-Touch Support & Executive Assistance

  • Comprehensive Administrative Support: Take ownership of scheduling, prioritizing, and managing the CEO's professional and personal calendars. Handle incoming communications promptly and professionally, drafting responses and coordinating follow-ups.
  • Time & Project Management: Shadow the CEO to gain insight into his routines, prioritize his tasks, and help him focus on top-priority objectives. Plan and track key initiatives and action items to ensure deadlines are met.
  • Travel Coordination: Organize complex travel logistics for business and personal trips in collaboration with travel agencies, ensuring seamless itineraries.
  • Document & Information Management: Organize and maintain confidential documents and files, supporting the CEO’s record keeping needs for both business and personal matters.

Personal & Household Management

  • Errands & Personal Tasks: Handle various personal errands, from shopping and event planning to managing family tasks, pet care, and home upkeep. Oversee special events and gatherings, ensuring all aspects are carefully planned and executed.
  • Family Office & Personal Finance Support: Assist with family office-related tasks, including bookkeeping, financial documentation, and communication with the CEO’s finance team as needed.

Collaborative Brainstorming & Content Support

  • Thought Partner: Engage in brainstorming sessions on a range of topics, take detailed notes, and help organize these into prioritized action items. Proactively identify ways to give the CEO leverage on tasks he doesn’t have the time or interest to tackle.
  • Writing & Content Creation: Draft a variety of content quickly and effectively, including emails, social posts, reports, and any entrepreneurship-related projects. 

Qualifications:

  • Prolific Writer and Synthesizer: Able to communicate effectively and frequently on behalf of the CEO, crafting clear and concise messages across various channels. You’ll also help streamline and prioritize information to ensure that key messages reach the right people at the right time, enhancing communication efficiency.
  • Proactive and Effective Problem Solver: Demonstrates proactive and confident problem-solving skills, taking ownership of tasks and seeking opportunities to improve processes and outcomes without direct supervision.
  • Organizational Mastery: Demonstrates skill in organizing, scheduling, and prioritizing complex workflows.
  • Driven and Detail-Focused: Able to manage a high volume of tasks with a structured, proactive approach and consistently follow through on priorities to keep workflows running smoothly.
  • Adaptability & Flexibility: Able to switch between tasks efficiently and remain flexible to changing needs.
  • Tech-Savvy: Proficiency with productivity tools such as spreadsheets, Airtable, Loom, and AI tools like ChatGPT.
  • Confidentiality: High level of discretion and integrity in handling sensitive information.
  • Positive & Insightful: Energized by the role and capable of contributing ideas to improve productivity and efficiency.

How to Stand Out in Your Application:

We’re looking for someone proactive, tech-savvy, and skilled in effective communication. If you’re genuinely interested in this role, we’d like to see these qualities in action.

Start by exploring the QuillBot website and using one of its apps or extensions (like the QuillBot Chrome Extension). In your application below, let us know what you found valuable about the product and any areas you’d improve.

Benefits & Perks!

  • Competitive salary, annual bonus, and RSUs
  • Medical coverage, including full dental and vision
  • Retirement savings plans
  • Life and disability benefits
  • Vacation & leaves of absence
  • Annual family planning stipend
  • Social responsibility program (volunteer time off and donation matching)
  • Developmental opportunities through education & developmental reimbursements & professional workshops
  • Maternity & parental leave
  • Hybrid & remote model with flexible working hours
  • On-site & remote company events throughout the year
  • Annual wellness stipend
  • Monthly tech stipend
  • Employee referral program
  • Premium access to QuillBot

*Benefits and benefit amounts differ by region. A comprehensive list applicable to your region will be provided in your interview process. 

For positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records. Other locations: IL, MA, NJ.

Research shows that candidates from underrepresented backgrounds often don't apply for roles if they don't meet all the criteria. We strongly encourage you to apply if you're interested: we'd love to learn how you can amplify our team with your unique experience!

This role is eligible for hire in the San Fransisco Bay Area.

We are a virtual-first company and have employees dispersed throughout the United States and Canada. We have a market-based pay structure that varies by location. The base pay for this position is dependent on multiple factors, including candidate experience and expertise, and may vary from the amounts listed below. You may also be eligible to participate in our bonus program and may be offered an equity award, benefits, and other types of compensation.

#US
#LI-NA1
#LI-DH1

In accordance with California law, the base hourly rate for this role if filled within SF Bay Area, California is as follows. 

SF Bay Area, California Pay Range

$58 - $78 USD

Equal ​Employment Opportunity Statement ​(EEO)

We are an equal opportunity employer and value diversity and ​inclusion within our company.  ​We will consider all qualified applicants without regard to race, religion, color, national origin, sex, gender ​identity, gender expression, sexual orientation, age, marital status, ​veteran status, or ​ability status. We will ensure that individuals who are differently abled are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment as provided to other applicants or employees. Please contact us to request accommodation.

 

About Learneo

Learneo is a platform of builder-driven businesses, including Course Hero, CliffsNotes, LitCharts, Quillbot, Symbolab, and Scribbr, all united around a shared mission of supercharging productivity and learning for everyone. We attract and scale high growth businesses built and run by visionary entrepreneurs. Each team innovates independently but has a unique opportunity to collaborate, experiment, and grow together, and they are supported by centralized corporate operations functions, including HR, Finance and Legal.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Want to Stand Out in Your Application?

Accepted file types: pdf, doc, docx, txt, rtf

We’re looking for someone proactive, tech-savvy, and skilled in effective communication. If you’re genuinely interested in this role, we’d like to see these qualities in action.

Start by exploring the QuillBot website and using one of its apps or extensions (like the QuillBot Chrome Extension). 

Let us know what you found valuable about the product and any areas you’d improve. Feel free to format and share your thoughts in whatever form you prefer to attach.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Learneo’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.