Recruiting & Operations Specialist (part-time)

LearnUpon is looking for a Recruiting & Operations Specialist to join our growing team in Salt Lake City. This is a part time role, working 3 days per week from our Salt Lake City office. 

LearnUpon LMS helps organizations train their employees, partners, and customers. Businesses can manage, track, and achieve their unique learning goals — all through a single, powerful solution.

With offices in Dublin (our HQ), Belgrade, Philadelphia, Salt Lake City and Sydney, we are a global team with lots of diverse cultures, backgrounds, and experiences that puts our customers' experience at the heart of everything we do. Our culture fosters an open, collaborative and supportive environment where our accomplishments are celebrated and encouraged. We're always striving for the best solution (not the easy one). We’re proud of our success and we’re humble and hungry to achieve more. 

Our People team, made up of Talent Acquisition, People Operations, People Partners, and Learning, Enablement & Inclusion, is vital to our Company’s success. We are involved in every step of the employee life cycle - from recruiting and onboarding, to developing and retaining the amazing talent we have in LearnUpon, all the while growing and strengthening the great company culture that we have in LearnUpon. 

Our Workplace team supports the day-to-day running of LearnUpon’s offices across the globe to create a comfortable and fun working environment focused on growing and strengthening the great company culture we have.

What will I be doing?

As our Talent Acquisition & Operations Specialist reporting to the Head of People and with a dotted line to our Workplace Manager, you’ll be the main point of contact for all our hiring in North America and also look after Workplace Operations for our US offices. You’ll have a natural ability to put people at ease during the recruitment process whilst assessing their suitability for the role and our company. You’ll continuously network and build relationships with potential candidates to enhance our talent pool, and you’ll approach every situation with a “can do” attitude.

Talent Acquisition - North America:

• Managing the full recruitment process for all roles in North America including sourcing, screening, and scheduling.
• Collaborating with hiring managers to understand their hiring needs.
• Educating hiring managers and interview panels on our hiring process and recruitment best practices.
• Providing feedback to all candidates.
• Tracking, analyzing and regularly reporting on hiring progress.
• Designing creative and scalable changes to our existing recruiting strategy.
• Supporting projects to improve the efficiency and effectiveness of our recruiting processes.
• Working closely with our People Operations team to deliver a standout candidate experience, all the way through to onboarding.
• Supporting our employer branding efforts, including representing LearnUpon at events such as job fairs or conferences.
• Assisting on other roles across the company as required.

Workplace Operations - Salt Lake City and Philadelphia:

• Working with building management in Salt Lake City and Philadelphia to create keycards for new hires, collect keycards as employees offboard, and escalate any facility issues.
• Managing the relationships with local vendors.
• Ordering catering and office supplies as needed.
• Keeping the office tidy and organised.
• Working with the local Social Clubs to plan office events including the summer and holiday parties.
• Managing the Workplace budgets for Salt Lake City and Philadelphia.

What skills do I need?                                                                      

• At least 2 years’ experience hiring for a range of roles at all levels.
• Experience with various interview formats (in-person, phone, Zoom).
• Familiarity with Applicant Tracking Systems (we use Greenhouse).
• Excellent organizational skills.
• Fluency in both written and spoken English.

Not required but considered a big plus

• Recruitment experience in a tech / SaaS scale-up environment.
• Experience working in the LMS/ Learning Tech industry.
• Experience managing budgets.

Why work with us?

• Competitive salary and company ESOP.
• Private health insurance scheme.
• Employer-Contributed Pension/401k. 
• 25 days’ PTO and 1 annual company wellness day off per year.
• A fun and supportive environment with regular team events.

What is the Hiring Process?

Applicants for the position can expect the following hiring process:

• Qualified applicants will be invited to a 30-minute call with the Hiring Manager.
• Successful candidates will then be invited to a practical interview with members of our People & Workplace teams.
• Finally, candidates will have an interview with a member of our C-Suite team.
• Successful candidates will be contacted with an offer to join our team.

LearnUpon is an Equal Opportunities Employer. We do not discriminate on the basis of gender, marital status, family status, age disability, sexual orientation, race, religion, membership of the Traveller community, or any other legally protected status.

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