Document Controls Administrator

Job Description

The Document Controls Administrative Assistant is responsible for providing a variety of administrative functions to support the Los Angeles World Airport Terminal 5 project team. The Terminal 5 Program covers the full demolition and rebuild of the Terminal 5 headhouse and concourse, as well as various enabling scopes to vacate the existing building.

The Document Controls Administrative Assistant will review project documents, answer phones, furnish callers with information, prepare materials, process mail, track assignments, route documents for signature, research information, and perform other document controls and clerical-related tasks as may be required. 

This is a Full-Time position, with on-site work required Monday-Friday. Note this is a temporary position, with work anticipated to start on 08/25/2025 and end by 12/31/2025.  

Key Identifiers

• Experience in the Architectural/Engineering/Construction (A/E/C) Industry in a Document Controls-oriented role. 
• Experience in an administrative position serving multiple personnel.
• Maintain an excellent working relationship with the project team and stakeholders geared towards open communications and mutual problem solving in the best interest of the project and all other parties involved.
• Contribute to a high level of team morale through professionalism that reflects well on the project team, external stakeholders and LAWA/internal stakeholders. 

Daily Duties

• Perform various administrative, clerical, data collection, data entry, and report writing tasks.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly.
• Scan, fax and bind documents and reports as required.
• Prepare general correspondence and maintains general files.
• Coordinate approval signatures in a timely manner. 
• Maintain calendars.
• Set up and coordinates meetings.
• Reserve conference rooms.
• Take meeting minutes.
• Copy and scan documents.
• Log information.
• Track documents.
• Greet and assist visitors.
• Gather statistics and general data; review and combine this information into established reports for use internally.
• May develop new reports or revise existing reports, as directed.  Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distribute reports.
• Originate correspondence and reports.
• Stock supplies and maintain office equipment.
• Maintain an organized workspace by keeping documents and supplies properly stored.
• Provide backup for other administrative staff within TDIP.
• Perform other responsibilities associated with this position as may be appropriate.
• Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.

 

Minimum Qualifications

• 10+ years of experience as a document controls administrative assistant.
• Proficient in Microsoft Office Suite and Bluebeam.
  
• Ability to work in CAD or REVIT preferred.
  
• A working knowledge of standard policies and procedures on complex capital public works projects is preferred.

 

Required Education

• Bachelor’s degree in Business Administration or related field preferred.

 

Featured Benefits

401(k), Medical Insurance, Dental Insurance, 100% employer-paid premiums

Additional Information

For over 50 years, Leland Saylor Associates (LSA) has been a nationally recognized construction consulting firm providing expertise in the areas of estimating, scheduling, value engineering, and construction management. Saylor is a great place to work where your opinion matters, where you can grow with a supportive staff and make a difference in our project outcomes. We are proud to be an advisor on some of the largest, most technically complex projects in the nation.

We seek like-minded professionals who have a passion for estimating, drive to achieve results, creative problem-solving ability, and a dedication to client service and relationship management. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Come join us and partner with our world-class team and do your best work.

Saylor is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.