Office Coordinator

Join a team that embraces creativity, challenges conventions, and makes a real impact. At Lemonlight, we believe that diversity and unique perspectives fuel innovation and help us create something truly special. If you're a storytelling expert who thrives in a fast-paced environment and loves collaborating, then this role is for you.

 

About Lemonlight
Lemonlight is a leading provider of on-demand video production services. After producing more than 20,000 videos in the past eight years, we have earned the trust of top brands and agencies worldwide, including Amazon, Facebook, Google, Tesla, GE, Airbnb, and Deloitte and hundreds more.

Our accomplishments have garnered more than 25 prestigious awards, including recognition as an Inc. 500 company for five consecutive years, the Entrepreneur 360 list for three consecutive years, and being named one of BuiltIn's Best Places to Work in 2023. We have also received numerous creative accolades, such as the Viddy Gold and NYX Platinum awards among others.

 

Role Overview

Lemonlight is seeking an experienced and highly organized Office Manager to ensure smooth operations in our fast-paced, dynamic work environment. The Office Manager will play a pivotal role in maintaining our office procedures and will act as the glue that keeps our team and operations together.

 

Responsibilities:

• Office Operations: Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
• Maintain Office Efficiency: Manage supplies inventory, office procedures, and equipment; implement new procedures and administrative systems to improve efficiency.
• Vendor Management: Liaise with facility management vendors, including cleaning, catering, and security services.
• Meeting and Event Arrangements: Prepare meeting rooms and arrange for necessary logistics, assist in the planning and execution of company events.
• Budgeting: Manage office budget and expenses, ensure accurate and timely reporting.
• Support for Teams: Serve as a supportive resource for the company’s teams, including HR, Marketing, Sales, and more, on an as-needed basis.
• Reception Duties: Welcome guests and clients, answer phone inquiries, and handle any general correspondence.

 

Experience:

• Minimum of 1-2 years of experience in office management or administrative roles.
• Proficiency in Microsoft Office Suite and experience with project management software.
• Excellent organizational and time management skills, with the ability to prioritize tasks.
• Strong communication and interpersonal skills.
• Detail-oriented with a problem-solving approach.
• A proactive approach with the ability to think ahead and anticipate needs before they arise.

 

Work Perks:

• Benefits: Medical, Dental, Vision, Life
• 401K 
• Unlimited Paid Time Off
• Flexible work hours
• Hybrid work model
• Company sponsored events and happy hours
• Casual dress
• Office snacks and drinks