Office Coordinator

About Ambient

Ambient combines a decade of operational experience with design and engineering prowess to improve apartment living and management in the most impactful, cost-effective way possible. The name "Ambient" embodies our vision to create a category-defining platform that seamlessly integrates smart technology into the built environment and transforms the way people live, visit, and work in multifamily communities. Our focus is on increasing the value of multifamily properties by making them more efficient to operate and more comfortable to live in.

Summary 

As our Office Coordinator, your role is to deliver smooth daily experiences for our team. Whether organizing and maintaining the office, handling facilities, managing vendors or coordinating an event, strong attention to detail and communication skills will make you successful in this position.

This part-time, benefits eligible position (20 hours per week) is based in our office in downtown Menlo Park and will be required to be in the office - schedule to be determined and discussed. 

Responsibilities

• Handle all vendors and shipments, receive and manage deliveries
• Be primary point of contact for building management; oversee any facilities-related issues
• Manage access control and related requests 
• Implement cleaning schedules, oversee cleanliness standards, manage cleaning company, conduct routine office maintenance and tidying
• Maintain and organize office, kitchen supplies, snacks and beverages
• Set up conference rooms for presentations and meetings
• Support in coordinating events (on-site or at off-site venues)

Qualifications

• 2+ years of experience in administration, office management or event planning
• A passion for maintaining an exceptional office environment
• A keen eye for detail, tidiness and aesthetics
• Resourceful mindset 
• Technologically proficient - especially in MS Office Suite, Slack and Google Workspace
• Strong written communication skills