Administrative & Business Support Assistant

Location: Alexandria, VA (Onsite – 5 days/week)
Employment Type: Full-time

About the Role:

LightFeather is seeking a detail-oriented, motivated, and tech-savvy individual to support our HR operations, business development (BD) efforts, and Agile project workflows. This is a full-time, in-person position in Alexandria, VA offering hands-on experience in federal contracting, compliance, and Agile processes. It is perfect for a self-starter eager to grow in a fast-paced environment and contribute across departments.

Core Responsibilities:

Administrative & HR Support

• Collect and scan incoming mail; log items and route per compliance processes.
• Track and follow up on state compliance tasks via email and trackers.
• Monitor HR-related inboxes and ensure timely response or routing.
• Coordinate with employees for timesheet submissions and expense report completions.
• Book travel, track expenses, and organize digital drives and files.
• Schedule meetings, collect required signatures, and ensure action items are tracked to completion.

Business Development & Contracts Support

• Collaborate with leadership to build and maintain BD pipeline.
• Review eBuy and GovWin daily to identify opportunities and update the pipeline.
• Automate opportunity alerts via scheduled email communications.
• Draft and complete RFQ checklists and RFI responses.
• Coordinate partner calls and ensure executive attendance.
• Draft BLUF summaries and set up internal opportunity review meetings.
• Identify 8(a) opportunities and support targeted outreach efforts.
• Manage TAs and NDAs, including drafting, reviewing, and tracking signatures.
• Conduct initial contract reviews for fairness and recommend improvements.

Agile & Project Support

• Attend bi-weekly Sprint Planning meetings; assist with user story assignment and story pointing.
• Draft user stories and backlog items in coordination with project managers and developers.
• Follow up with developers to close out completed stories and keep Jira updated.
• Support the creation of Sprint Review slides and sprint reporting documentation.
• Sit with internal stakeholders to gather feedback on tools, and create decision point analyses for tool evaluations.

Ideal Candidate:

Qualifications:

• Must have at least a Bachelor’s Degree.
• 0–2 years of experience in administrative, HR, business development, or Agile environments.
• Familiarity with Agile, user stories, or sprint planning is a big plus (but not required—will train).
• Strong organizational and multi-tasking skills.
• Excellent verbal and written communication.
• Excellent writing skills.
• Comfortable working with data, documents, and light technical language.
• Experience with Google Workspace 
• Exposure to Jira, Confluence, or GovWin is a plus.
• Must be reliable, professional, and detail-oriented.