Administrative & Business Support Assistant

Entry-Level Administrative & Business Operations Associate
Location: Alexandria, VA (In-Person, Full-Time)

Are you a motivated self-starter who thrives in fast-paced environments, has a strong eye for detail, and wants to build a career in federal consulting, HR, and Agile project operations? Join LightFeather, a rapidly growing company at the forefront of digital transformation in the federal space.

We’re looking for a smart, organized, and driven individual to support our HR, Business Development, and Project Operations teams. This is a hands-on, entry-level role that offers direct exposure to the federal contracting process, compliance, HR, and Agile methodologies. You’ll work closely with company leadership and gain cross-functional experience that will help launch your career.

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🛠️ Core Responsibilities

Administrative & HR Support

• Manage incoming mail: scan, log, and route per compliance protocols.
• Track state HR compliance tasks using email and internal trackers.
• Monitor shared HR inboxes and help respond or escalate appropriately.
• Coordinate timesheets, travel bookings, and expense tracking with staff.
• Schedule meetings, route documents for signature, and follow up on action items.
• Organize digital files and maintain shared drives.
• Support calendar management for executives and teams.
• Ensure timesheets are submitted accurately and on time.
• Assist with other administrative needs as assigned.

Business Development & Contracts

• Enter and update data in our business development (BD) pipeline.
• Monitor federal contracting platforms (e.g., eBuy, GovWin) for new opportunities.
• Help draft RFQ checklists, RFI responses, and short opportunity briefs.
• Schedule and support internal BD and partner meetings.
• Track and manage NDAs and Teaming Agreements (TAs), including routing and filing.
• Assist with identifying opportunities aligned with our small business designations (e.g., WOSB, 8(a)).

Agile & Project Support

• Attend Agile sprint planning and team meetings.
• Draft and update user stories in Jira with guidance from project leads.
• Track task completion and keep project boards organized.
• Help prepare sprint review slides and project documentation.
• Collect internal feedback on tools and help evaluate alternatives.

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🎯 What We’re Looking For

Basic Qualifications

• Bachelor’s degree (any major).
• 0–2 years of professional work experience (internships welcome).
• Detail-oriented with strong organizational and multitasking skills.
• Clear written and verbal communication.
• Self-motivated and comfortable with light technical tasks.

Nice-to-Haves (We’ll Train You)

• Exposure to Agile or Scrum environments.
• Familiarity with Google Workspace (Docs, Sheets, Calendar).
• Experience with Jira, Confluence, or GovWin is a plus.

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💼 Why LightFeather?

At LightFeather, you’ll be part of a tight-knit team that values curiosity, initiative, and personal growth. You’ll gain hands-on experience across multiple departments and work closely with decision-makers. We’re building a future-focused, mission-driven culture—and you’ll be in the room where it happens.