Full-Time Operations & Compliance Coordinator
We’re looking for a dependable, detail-obsessed professional to serve as the operational backbone of the organization. This role ensures accuracy, compliance, and follow-through across teams — managing data, supporting executive operations, and maintaining smooth daily workflows. The ideal candidate thrives on organization, communication, and accountability.
Location: Arlington, VA (On-site)
Employment Type: Full-Time
Experience Level: Recent College Graduate
Responsibilities
- Manage, follow up, and validate employee timesheets each pay period; coordinate executive timesheets as necessary.
- Track and update GFE assignments, EOD follow-ups, and other daily operational workflows.
- Maintain and update data logs, reports, and internal/external data calls to ensure ongoing data accuracy.
- Maintain and track Jira tickets, ensuring visibility of task progress and accountability.
- Handle resume updates, software tracking, and file organization across shared systems.
- Coordinate and schedule candidate interviews and conduct pre-screen interviews when needed.
- Oversee executive leadership calendar coordination, ensuring all meetings, invites, and follow-ups are timely and accurate.
- Coordinate and schedule travel arrangements, appointments, meetings, and reservations for executive leadership.
- Record meeting minutes, track action items, and prepare weekly/biweekly meeting decks for leadership review.
- Maintain calendar consistency, proactively managing templates, reminders, and meeting hygiene.
- Maintain state compliance records and update internal websites to ensure accuracy and current information.
- Prepare and update compliance reports, BD pipeline data, and contract data call metrics.
- Assist with compliance report preparation and contract data updates in collaboration with leadership and support staff.
- Collaborate with part-time team members on reporting, training deck preparation, and survey tracking.
- Support Drive and file organization, and participate in process audits to ensure standardization.
- Assist with the formatting and structure of training presentations and internal communication materials.
- Track and reconcile purchases, maintaining detailed and accurate financial logs.
- Research and recommend tools, technologies, and process improvements to enhance team efficiency.
- Contribute to data analyst tasks and internal efficiency projects supporting business operations.
- Perform additional administrative and operational tasks as needed to support evolving business and organizational needs.
Qualifications
- Bachelor’s degree (preferably with an organizational, business, or analytical emphasis).
- Proficiency in Google Workspace and Microsoft office suite.
- Familiarity with project tracking tools (e.g., Jira), and/or strong willingness to learn.
- Strong written and verbal communication and documentation skills.
- Exceptional reliability, organization, and follow-through.
- Great attitude and willingness to learn new things and organize everything.
- Extremely strong attention to detail and written/verbal communication.
Why Join LightFeather?
At LightFeather, you're not just taking a job—you're joining a purpose-driven team that delivers innovative, mission-critical solutions to make a real difference. You'll work on diverse, meaningful projects that challenge and inspire you, alongside some of the best minds in the industry.
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