New

Events & Marketing Assistant

Austin, Texas, United States
About the Job

Do you love the buzz of a well-run event and the satisfaction of checking every last logistics box before showtime? We're seeking an Events & Marketing Assistant to join our growing team!

Lightspeed Systems has developed solutions to help K–12 school IT departments keep technology safe, secure, and easy to manage. As a part of the Marketing team and reporting to the Events Manager, you'll get our sales team in front of the right people at the right events, and make sure everything behind the scenes runs without a hitch.
 
As our Events & Marketing Assistant, you will:
  • Be a driving force behind our event presence - research the right events, manage registration and logistics, and ensure the sales team is show-ready
  • Own the details that keep events running smoothly, from shipping booth materials to coordinating with vendors
  • Support broader marketing efforts, including supporting lead conversion, to help fuel our pipeline
About the Role

The following are the essential functions of the position. This list is not exhaustive and may be supplemented as necessary:
  • Research and identify relevant industry events, conferences, and trade shows aligned with company goals 
  • Manage event registration - booth space, sponsorships, and attendee sign-ups 
  • Coordinate event logistics - travel, internal pre-event communication, show service orders (AV, electric, material handling, etc.)
  • Help plan event happy hours, including researching and selecting venues, gathering and comparing pricing, and coordinating event details
  • Manage shipping and receiving of event materials, booth assets, and promotional collateral, ensuring items arrive on time and intact 
  • Support post-event follow-up, including lead capture organization and handoff to the marketing/sales funnel 
  • Support lead conversion - nurture campaign support and CRM data hygiene 
  • Assist with general marketing tasks and projects as needed, including content coordination and campaign support 
  • Keep event and marketing records accurate in the CRM 
  • Perform additional duties and projects as assigned
About You

The following knowledge, experience, skills, abilities, and key behaviors are preferred or required to perform this job.
  • 1-2 years in event coordination, marketing, or related client-facing roles; four-year degree required 
  • Highly organized, detail-oriented, and good at managing multiple moving parts at once 
  • Thrives on logistics, deadlines, and vendor coordination in a fast-paced, evolving environment 
  • Strong written and verbal communicator 
  • Self-motivated, resourceful, and reliable, with a proactive problem-solving mindset
  • Ability to travel occasionally to support on-site event execution 
  • Proficient in Microsoft Office
  • Salesforce experience, a plus

ABOUT US 

With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. 

We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country.

ABOUT OUR ATX HQ 

If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 

  • 15,000 sq. ft. of open work area, offices, and huddle rooms 
  • Snacks galore and a private chef serving up lunch Tuesday through Thursday every week 
  • A state-of-the-art fitness center (with outfitted locker rooms)
  • Physical therapist onsite regularly 
  • Indoor and outdoor casual collaboration spots 
  • Pet-friendly office environment 
  • A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun 

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) 

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.

Create a Job Alert

Interested in building your career at Lightspeed Systems? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...

I have received, read and understood the Lightspeed Systems Applicant & Employee Privacy Policy. I consent to the processing of my personal data in accordance with this Policy.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Lightspeed Systems’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.