Budget & Operations Coordinator - External Affairs

We are seeking a highly organized and detail-oriented contingent worker to support the External Affairs team’s budget and operational processes. The successful candidate will play a critical role in managing team finances, onboarding vendors, facilitating cross-functional collaboration, and ensuring compliance with internal financial policies and procedures.

This role is ideal for someone who enjoys problem-solving, thrives in a dynamic environment, and has experience managing complex workflows that span across finance, legal, and compliance functions.

Key Responsibilities:

• Monitor and manage the External Affairs team’s budget, including day-to-day budget operations, ensuring accuracy and policy compliance.

• Collaborate with Finance to forecast quarterly budgets and maintain timely, accurate financial planning.

• Onboard vendors and external partners in accordance with procurement processes.

• Serve as the go-to expert on budget management, vendor onboarding, and ad credit processes.

• Meet monthly with External Affairs leads and collaborate with policy administrators to provide budget updates and ensure alignment.

• Lead end-of-year compliance efforts, providing deadlines and guidance to ensure all requirements are met.

• Oversee multiple cross-functional review processes—intaking proposals, maintaining trackers, soliciting feedback, and facilitating approvals.

• Liaise with outside counsel and internal legal/compliance teams to ensure all vendor and partner engagements meet policy requirements.

Required Qualifications:

• 2–7 years of experience in budget management, program operations, or a related field.

• Strong experience with spreadsheets and the ability to communicate insights through data.

• Proven ability to work cross-functionally across teams such as finance, legal, and compliance.

• Excellent organizational and communication skills.

• High attention to detail and strong analytical skills.

• Ability to work independently and collaboratively in a fast-paced environment.

• Bachelor's degree (strongly preferred).

Preferred Qualifications:

• Proficiency in financial management tools and productivity software.

• Experience working on connected hardware or with external vendors.

• Familiarity with ad credit processes, procurement workflows, or compliance requirements.

• Strong written and verbal communication skills with the ability to manage multiple priorities.

Location: Onsite or Hybrid in Washington D.C. (3 days minimum) 

Role type: Contract 12 Month Position 

Expected hours: 40 per week 

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday (Extended schedule as needed Saturday-Sunday)

Application Question(s):

• Do you or will you in the future require any sponsorship to work in the US?

Language:

• English  (Required)